Contract Administrator

Yolo W Pty Ltd; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

MW Toolbox is seeking an experienced Contract Administrator to manage contracts across procurement and project delivery, ensuring compliance and optimising commercial outcomes.

The role requires a Diploma or higher qualification and a minimum of three years' experience, with strong negotiation, analytical and communication skills. You will collaborate with procurement, operations, finance and legal teams to drive contract excellence and improve management systems.

Qualifications

• Diploma or higher qualification.
• Minimum three years' experience in a similar role.
• Strong knowledge of contracts, service agreements and commercial processes.
• The ability to manage multiple contracts, deadlines and priorities.
• Strong skills in Microsoft Office and general business administration systems.
• Excellent negotiation, analytical and problem-solving skills.
• Ability to work independently and as part of a multidisciplinary team.
• Excellent communication and problem-solving abilities.

Responsibilities

• Preparing, reviewing, interpreting and administering contracts, agreements and variations in line with company policies and legal requirements.
• Negotiating contract terms and conditions with suppliers, contractors and service providers.
• Monitoring contract performance to ensure compliance with contractual obligations, timelines, budgets and quality standards.
• Identifying contractual risks and implementing mitigation strategies to protect business interests.
• Liaising with internal departments including procurement, operations, finance and legal teams to ensure seamless contract execution.
• Managing procurement documentation, tender processes and supplier evaluations.
• Reviewing and processing contract claims, variations, invoices and payments.
• Maintaining accurate contract records, documentation and reporting systems.
• Advising management on contractual rights, obligations and dispute resolution strategies.
• Supporting continuous improvement of contract management systems and procedures.

Skills

Negotiation

Analytical thinking

Problem-solving

Communication

Independent work

Education

Diploma or higher qualification

Tools

Microsoft Office

Job description

The Company:

MW Toolbox established in 1999. MW is a leading manufacturer and supplier in Australia, specializing in toolboxes, canopies, alloy trays, chassis-mounted service bodies, slide-on campers, trailers and roof top tents. With over 25 years of unwavering commitment to excellence, MW proudly stands as the market front-runner. As a national entity, our retail network of more than 30 stores span across Australia, catering to a significant portion of the population.

We are seeking an experienced and detail-oriented Contract Administrator to join our growing team. This role is critical in supporting MW Toolbox's expanding operations by managing contracts, ensuring compliance, and optimising commercial outcomes across procurement and project delivery functions.

Key Responsibilities:

• Preparing, reviewing, interpreting and administering contracts, agreements and variations in line with company policies and legal requirements


• Negotiating contract terms and conditions with suppliers, contractors and service providers


• Monitoring contract performance to ensure compliance with contractual obligations, timelines, budgets and quality standards


• Identifying contractual risks and implementing mitigation strategies to protect business interests


• Liaising with internal departments including procurement, operations, finance and legal teams to ensure seamless contract execution


• Managing procurement documentation, tender processes and supplier evaluations


• Reviewing and processing contract claims, variations, invoices and payments


• Maintaining accurate contract records, documentation and reporting systems


• Advising management on contractual rights, obligations and dispute resolution strategies


• Supporting continuous improvement of contract management systems and procedures

Key requirements:

• Diploma or higher qualification


• Minimum three years' experience in a similar role


• Strong knowledge of contracts, service agreements and commercial processes.


• The ability to manage multiple contracts, deadlines and priorities.


• Strong skills in Microsoft Office and general business administration systems.


• Excellent negotiation, analytical and problem-solving skills


• Ability to work independently and as part of a multidisciplinary team


• Excellent communication and problem-solving abilities