Contract Administrator

VeiraMal Consulting; Parramatta; On-site; AUD 78,000 - 88,000; Full time

Benefits offered by this job

Super

Job summary

VeiraMal Consulting is seeking an experienced Contract Administrator to join our client’s team at Fried Brothers in Winston Hills. This full‑time role focuses on preparing, reviewing and maintaining supplier contracts, along with tracking renewals and obligations across restaurant locations.

The position requires strong communication, negotiation and documentation skills, plus attention to detail to manage costs and ensure compliance across operations.

Qualifications

• Diploma or higher qualification or equivalent relevant industry experience.
• Experience preparing, administering or reviewing commercial contracts and supplier agreements.
• Ability to interpret contractual conditions, manage variations and monitor supplier and contractor obligations.
• Sound knowledge of contract recordkeeping, document control and renewal tracking procedures.
• Competence in office software, spreadsheets and electronic document‑management systems.
• Clear written and verbal communication skills when liaising with managers, suppliers and external contractors.
• Strong attention to detail, confidentiality and the ability to manage multiple deadlines.

Responsibilities

• Prepare, review and maintain supplier contracts and service agreements.
• Assess proposals and terms, and recommend approvals.
• Coordinate price, volume, delivery, and payment negotiations.
• Maintain central contract register and renewal dates.
• Monitor performance and document shortfalls.
• Resolve discrepancies in charges or deliveries with parties.
• Prepare reports on expenditure, renewals, and risks.
• Inform managers and providers of contract changes.

Skills

Contract management

Negotiation

Documentation

Attention to detail

Communication

Time management

Education

Diploma or higher qualification

Tools

Document management systems

Job description

VeiraMal Consulting is seeking an experienced and motivated Contract Administrator to join our client’s team at Fried Brothers in Winston Hills. Our client offers a great working environment and a rewarding opportunity for the right candidate.

Key Responsibilities

• Prepare, review and maintain agreements with food and packaging suppliers, equipment providers and other contracted service businesses supporting operations.
• Assess contract proposals, supplier quotations and commercial terms, and prepare recommendations for management before new agreements or renewals are approved.
• Coordinate negotiations concerning prices, supply volumes, delivery commitments, payment conditions and service expectations with external parties.
• Administer contractual arrangements relevant to individual restaurant locations, keeping accurate records of the entities, outlets and services covered by each agreement.
• Monitor supplier and contractor performance against agreed delivery, quality, response-time and service obligations, documenting shortfalls and follow‑up actions.
• Investigate discrepancies involving contract charges, deliveries, goods or services and liaise with relevant parties to resolve disputes or upscale them to management.
• Maintain a central register of contracts, amendments, renewal dates, insurance documents, correspondence and approvals to ensure records remain current and accessible.
• Coordinate contracted refrigeration, kitchen equipment, cleaning, waste collection and other external services, checking work completion against agreed terms.
• Analyse contract‑related costs and proposed price changes across operations and prepare comparisons to assist budgeting and purchasing decisions.
• Prepare reports on contractual expenditure, performance issues, forthcoming renewals and commercial risks, and recommend improvements to contract arrangements.
• Assist management with contract documentation for new or expanding outlets, including equipment supply, fit‑out services and ongoing operational agreements.
• Communicate approved contract changes and obligations to restaurant managers and relevant external providers, and monitor their implementation.

Performance Appraisal: Three months after the starting date, then yearly or when required.

Hours of Work: This is a full‑time role where the employee will be expected to work at least 38 hours per week.

Qualifications & Requirements

• Relevant Diploma or higher qualification or equivalent relevant industry experience.
• Experience preparing, administering or reviewing commercial contracts and supplier agreements.
• Ability to interpret contractual conditions, manage variations and monitor supplier and contractor obligations.
• Sound knowledge of contract recordkeeping, document control and renewal tracking procedures.
• Competence in office software, spreadsheets and electronic document‑management systems.
• Clear written and verbal communication skills when liaising with managers, suppliers and external contractors.
• Strong attention to detail, confidentiality and the ability to manage multiple deadlines.

Remuneration: $78,000.00 - $88,000.00 + Super

Location: 32 Winston Hill Mall, 180-192 Caroline Chisholm Drive, Winston Hills NSW 2153