Contract Administrator

Md Fresh Pty Ltd; Sydney; On-site; AUD 77,000 - 94,000; Full time

Job summary

MD Fresh Pty Ltd, based in Sydney, seeks a Contract Administrator to manage contracts from drafting to finalisation, ensuring alignment with client requirements and business operations. The role will involve negotiating terms, maintaining records and advising management on contractual obligations.

The position requires a Bachelor/Advanced Diploma in Business or Accounting or equivalent experience, fluent English, and at least 1 year of relevant full-time work.

Qualifications

• Bachelor degree in Business or Accounting or three years of relevant experience may substitute for formal qualifications.
• At least 1 year of full-time related experience.
• Fluent in English.

Responsibilities

• Prepare, manage and oversee all contracts and agreements for the business.
• Draft, negotiate and administer contracts to support client requirements.
• Liaise with government departments, hoteliers, restaurants and retail businesses to establish commercial relationships.
• Maintain contract records, reports and documentation; assess and mitigate contractual risks.
• Support contractor accounts and coordinate payments per terms and conditions.

Skills

Negotiation

Communication

Independent work

Multi-tasking

Organisational skills

Problem solving

Education

Bachelor/Advanced Diploma in Business or Accounting

Job description

Position : Contract Administrator

ANSZCO : 511111

EMPLOYER : MD FRESH PTY LTD

ABN : 12 664 972 614

WORK LOCATION : Homebush West, NSW 2140

HOURS PER WEEK : 38 Hours per week

STATUS : Full Time

SALARY : $85,000 annually plus superannuation

MD Fresh Pty Ltd is an established Sydney-based business specialising in the supply and distribution of fresh and processed fruit and vegetable products to government institutions, private hospital groups and large-scale commercial and retail clients. The company has built a strong reputation across New South Wales for its commitment to product quality, food safety, sustainability and reliable services. We are seeking to recruit an experienced Contract Administrator to manage the company's contractual arrangements. The role will involve drafting, negotiating, reviewing and administering contracts, advising management on contractual obligations and variations, and ensuring agreements are aligned with business operations and client requirements.

The Contract Administrator will perform following responsibilities and duties:

• Overall responsible for the preparation, management, administration and oversight of all contracts and agreements of the business.
• Act as the company's representative in negotiating and finalising contractual agreements.
• Draft contracts and agreements in compliance with relevant laws and regulations
• Administer and manage agreements pertaining to government institutions, private hospital groups and large-scale commercial clients.
• Review contracts and agreements periodically, recommend appropriate amendments to management, and implement approved changes in accordance with management's decisions.
• Manage contract-related documentation, prepare relevant reports, and advise management on the outcomes of contractual negotiations.
• Maintain and update records relating to contracts with clients, contractors, and casual employees.
• Ensure the effective and efficient management of contracts, while identifying, assessing and mitigating potential contractual risks and liabilities.
• Respond to client enquiries and complaints, and resolve issues relating to contractual obligations and services provided.
• Manage disputes arising from contracts and agreements, with a primary focus on preventing disputes through effective communication and proactive contract management. Where disputes cannot be avoided, take appropriate steps to facilitate resolution in a professional and timely manner.
• Liaise and negotiate with government departments, hoteliers, restaurants and retail businesses to establish commercial relationships and secure contractual agreements.
• Apply a sound understanding of relevant legislation, regulatory requirements and legal principles governing contractual agreements to ensure compliance and protect the company's commercial interests.
• Negotiate, review and finalise contractual agreements with contractors and clients, ensuring they are regularly reviewed and updated to reflect changing business requirements and operational needs.
• Clarify and address queries regarding the terms and conditions of contracts and agreements between the company and its contractors or clients, and resolve any issues arising from their interpretation or implementation.
• Provide ongoing contractual and administrative support to contractors and casual work force, ensuring compliance with contractual obligations and facilitating the effective delivery of products or services.
• Prepare, review and finalise contractor accounts, verify payment claims and coordinate payments in accordance with agreed contractual terms and conditions.
• Establish, develop and maintain strong working relationships with clients, suppliers and contractors to ensure reliable service delivery and favourable commercial arrangements.
• Undertake and coordinate general administrative and contract-related duties, including maintaining accurate records, preparing documentation and supporting the efficient operation of the business.

Appropriate candidate must have the following education, experience and skills:

Qualifications

Bachelor degree, Advanced Diploma or Diploma in Business or Accounting field or three years of relevant experience may substitute for the formal qualifications

Experience

At least 1 years of full-time related experience.

Salary

$85,000/annum plus superannuation

Key Skills

• Excellent negotiation and communication skills, both written and verbal
• Proven ability to work independently and manage multiple priorities effectively
• Exceptional organisational skills with a keen eye for detail
• A proactive and solutions-oriented approach to problem solving

Language Requirement

The candidate must be fluent in English.

Employment Entitlements

Employment entitlements will be provided in accordance with the National Employment Standards (NES) and applicable Fair Work instruments, as prescribed under Australian workplace laws.

Mandatory Application Requirements

Applicants must include the following information in their cover letter or email:

• Australian and/or overseas educational qualifications.
• Relevant employment history and work experience.
• Residency status (Australian citizen, permanent resident or temporary visa holder).
• English language test results (IELTS/PTE scores), where applicable, for temporary residents in Australia or applicants residing overseas.

Note

Australian citizens and permanent residents are preferred. However, temporary visa holders and overseas applicants are also encouraged to apply, provided they meet the position's requirements.