Contract Administrator

Trojan SMP Construction Pty Ltd; Gold Coast City; On-site; AUD 88,000 - 108,000; Full time

Benefits offered by this job

Competitive salary and superannuation

Professional development, career prog.

Job summary

Trojan SMP Construction Pty Ltd – Helensvale QLD is seeking an experienced Contract Administrator to plan, coordinate and manage contract administration from tender through close-out. You will ensure compliance and support commercial obligations across multidisciplinary teams.

The role requires strong attention to detail, effective communication, and the ability to handle multiple projects and deadlines in a construction setting. We offer a competitive salary and benefits.

Qualifications

• Relevant qualification plus a minimum of three years of work experience.
• Experience in the construction sector is an advantage.
• Excellent written communication, negotiation and attention to detail.
• Proficiency in contract and project management software and Microsoft Office.
• Ability to manage multiple projects and deadlines.

Responsibilities

• Administer project contracts lifecycle, monitoring obligations and timely administrative completion.
• Prepare, review and maintain documentation, records, submissions and progress reports.
• Liaise with clients, subcontractors and stakeholders on inquiries, requirements and payments.
• Assist with subcontractor procurement and administration, including reviews and claims assessment.
• Raise purchase orders, reconcile invoices and maintain project records of expenditures.
• Review, negotiate variations, extensions of time and progress claims.
• Maintain project registers, quality records and project files for reporting and decision-making.
• Review contract documents, identify requirements and risks, coordinate clarifications with teams.
• Monitor subcontractor performance and report deviations or issues requiring corrective action.
• Collect and analyze project information and prepare reports on performance and risks.
• Provide contractual support to project managers and senior management.
• Ensure timely delivery and compliance across contract administration and delivery.

Skills

Contract admin

Construction experience

Communication skills

Negotiation

Attention to detail

Tools

Microsoft Office

Job description

Trojan SMP Construction Pty Ltd – Helensvale QLD

The duties and responsibilities for the Contract Administrator include:

• Administer project contracts throughout their lifecycle, monitoring contractual obligations, compliance requirements and the timely completion of associated administrative activities.
• Prepare, review and maintain documentation, contractual records, submissions, progress reports and other documents relating to the organisation's projects and services.
• Liaise with clients, subcontractors and other stakeholders to address contractual inquiries, clarify requirements, resolve issues and coordinate matters relating to contract administration and payments.
• Assist with subcontractor procurement and administration, including the preparation and review of agreements, assessment of claims, monitoring of contractual compliance and coordination of supporting documentation.
• Raise and administer purchase orders, reconcile supplier and subcontractor invoices, and maintain accurate records of project-related financial commitments and expenditure.
• Assist in reviewing, preparing and negotiating contractual variations, extensions of time, progress claims and other amendments to agreements, ensuring that changes are properly documented and assessed.
• Maintain and monitor project registers, quality records, contractual correspondence and project files, ensuring that relevant information is accurately recorded and readily available for reporting and decision-making.
• Review contract documents, identify contractual requirements and potential risks, and coordinate clarifications with project managers, consultants, estimators, finance personnel and legal representatives.
• Monitor subcontractor performance and contractual obligations, report on deviations from agreed scopes of work and identify variations or other matters requiring corrective action.
• Collect and analyse project-related information, including contractual, financial and progress data, and prepare reports outlining project performance, contractual risks, outstanding matters and potential commercial exposure for management review.
• Provide contractual support to project managers and senior management, bringing matters requiring attention to their notice and implementing agreed decisions relating to contract administration and project delivery.

Skills and experience required

• Relevant qualification plus a minimum of three years of work experience.
• Experience in the construction sector is an advantage
• Excellent written communication, negotiation and attention to detail
• Proficiency in contract and project management software and Microsoft Office
• Ability to manage multiple projects and deadlines

What we offer

• Competitive salary and superannuation
• Professional development, career progression, other benefits

Trojan SMP Construction Pty Ltd

The duties and responsibilities for the Contract Administrator include:

• Administer project contracts throughout their lifecycle, monitoring contractual obligations, compliance requirements and the timely completion of associated administrative activities.
• Prepare, review and maintain documentation, contractual records, submissions, progress reports and other documents relating to the organisation's projects and services.
• Liaise with clients, subcontractors and other stakeholders to address contractual inquiries, clarify requirements, resolve issues and coordinate matters relating to contract administration and payments.
• Assist with subcontractor procurement and administration, including the preparation and review of agreements, assessment of claims, monitoring of contractual compliance and coordination of supporting documentation.
• Raise and administer purchase orders, reconcile supplier and subcontractor invoices, and maintain accurate records of project-related financial commitments and expenditure.
• Assist in reviewing, preparing and negotiating contractual variations, extensions of time, progress claims and other amendments to agreements, ensuring that changes are properly documented and assessed.
• Maintain and monitor project registers, quality records, contractual correspondence and project files, ensuring that relevant information is accurately recorded and readily available for reporting and decision-making.
• Review contract documents, identify contractual requirements and potential risks, and coordinate clarifications with project managers, consultants, estimators, finance personnel and legal representatives.
• Monitor subcontractor performance and contractual obligations, report on deviations from agreed scopes of work and identify variations or other matters requiring corrective action.
• Collect and analyse project-related information, including contractual, financial and progress data, and prepare reports outlining project performance, contractual risks, outstanding matters and potential commercial exposure for management review.
• Provide contractual support to project managers and senior management, bringing matters requiring attention to their notice and implementing agreed decisions relating to contract administration and project delivery.

Skills and experience required

• Relevant qualification plus a minimum of three years of work experience.
• Experience in the construction sector is an advantage
• Excellent written communication, negotiation and attention to detail
• Proficiency in contract and project management software and Microsoft Office
• Ability to manage multiple projects and deadlines

What we offer

• Competitive salary and superannuation
• Professional development, career progression, other benefits

About Company

About the company
Trojan SMP Construction Pty Ltd is a Registered Veteran-Owned Business and specialist industrial contractor delivering integrated workforce solutions, engineering oversight and self-performed Structural, Mechanical & Piping (SMP) construction packages across resources, energy and infrastructure.

About the role

Trojan is seeking an experienced Contract Administrator to plan, coordinate and undertake the administration of the organisation’s projects and associated contractual support services, from tender award through to project close-out. The successful candidate will oversee contractual compliance, coordinate project administration activities and support the effective management of the company’s commercial and contractual obligations.

Work Type: Full time

Salary: $98214-98214