Contract Administration

Master Staffing Solutions; Sydney; On-site; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Laptop and phone

Company uniform or casual dress code

Onsite parking

Career development opportunities

Employee Assistance Program (EAP)

Job summary

MSS Group is seeking a motivated Contract Administrator to join the MSS Helpdesk team at our Northmead office. This full-time, permanent role supports Construction Project Managers on site, handling contract administration, documentation, and stakeholder coordination.

You will oversee compliance, timelines, budgets, and variations, while maintaining records in Procore/SharePoint. The ideal candidate has 3+ years in construction contract administration and strong communication skills.

Qualifications

• Minimum 3 years’ experience in Contract Administration or similar in construction.
• Solid construction knowledge, trades and quality management.
• Certificate IV in Building Project Support is highly regarded but not essential.
• Strong attention to detail with excellent time management and communication.
• Experience with SharePoint, Procore and project systems is valuable.

Responsibilities

• Manage all aspects of contract administration to ensure project success.
• Oversee contractual obligations, monitor performance and budgets.
• Assist with disputes, maintain records, and streamline processes.
• Foster clear communication across stakeholders to drive efficiency.
• Attend site meetings and support project managers on site.

Skills

Attention to detail

Time management

Communication skills

Contract administration

Project coordination

Education

Certificate IV in Building Project Support (Contract Administration)

Tools

SharePoint

Procore

Rapid Induct

Pronto

MS Project

Job description

MSS Group is a privately owned and operated company, and the corporate holding entity of MSS Hard Services Australia and New Zealand, MSS Transport, Select Services and Trak Services.

Our services include

Projects & Construction for works including refurbishments, capital upgrades, structural works, asset replacement and renewals, fitouts and general facility upgrades.

Facility Services delivery includes asset condition assessments, life-cycle maintenance schedules, management planning and replacement, including hard and soft services preventative maintenance, reactive and emergency services.

Trades and services which includes asset condition, general building maintenance including carpentry, preventive maintenance repairs and servicing, HVAC, Fire, Technology installations, Reporting and Safety inspections and compliance.

For more information about the company, visit our website: www.mssgroup.com.au

ABOUT THE BUSINESS

MSS Group is a privately owned and operated company, and the corporate holding entity of MSS Hard Services Australia and New Zealand, MSS Transport, Select Services and Trak Services.

Our services include

• Projects & Construction for works including refurbishments, capital upgrades, structural works, asset replacement and renewals, fitouts and general facility upgrades.
• Facility Services delivery includes asset condition assessments, life-cycle maintenance schedules, management planning and replacement, including hard and soft services preventative maintenance, reactive and emergency services.
• Trades and services which includes asset condition, general building maintenance including carpentry, preventive maintenance repairs and servicing, HVAC, Fire, Technology installations, Reporting and Safety inspections and compliance.

For more information about the company, visit our website: www.mssgroup.com.au

ABOUT THE ROLE

We are seeking a motivated Contract Administrator to join our MSS Helpdesk team on a full-time, permanent basis at our Northmead office. This role operates Monday to Friday, 8:00am – 4:00pm, with the convenience of onsite parking.

As part of the MSS Helpdesk team you will provide operational and administrative support to Construction Project Managers who are based onsite.

In this role, you will:

• Manage all aspects of construction contract administration to ensure project success, including compliance, performance, and timely delivery.
• Oversee contractual obligations, monitor project performance, manage documentation, and support adherence to deadlines and budgets.
• Assist with resolving disputes, maintaining accurate records, and streamlining processes.
• Foster clear communication and collaboration across all stakeholders to drive efficiency and productivity.

This is an excellent opportunity to play a key role in supporting successful construction projects while working in a supportive team environment.

KEY RESPONSIBILITIES

• Contract Compliance – ensuring all parties adhere to contractual terms and conditions.
• Pipeline, Tenders & Quotes – assisting with tenders, sourcing and reviewing supplier/subcontractor quotes, and supporting the bidding process.
• Project Performance – monitoring progress, budgets, timelines, milestones, and reporting to ensure projects remain on track.
• Contract & Variations Management – administering variations, RFIs, EOTs, budgets and claims, ensuring accurate records and approvals are maintained.
• Dispute Resolution – mediating conflicts between stakeholders and maintaining positive relationships.
• Payment & Risk Management – validating claims, ensuring compliance with the Security of Payments Act, and proactively identifying risks to keep projects on budget and schedule.
• Documentation & Reporting – maintaining comprehensive records in Procore/SharePoint, managing project documentation, compliance certifications, O&Ms, and closeout requirements.
• Stakeholder Engagement – liaising with Project Managers, Site Supervisors, subcontractors, suppliers, and internal teams across Finance, Estimation, and HSEQ.
• Site Support – attending site meetings, inspections, and WHSEQ reviews to ensure project and compliance requirements are met.
• Project Closeout – coordinating inspections, finalising documentation, and ensuring contractual obligations are met at handover.

REQUIREMENTS

• Minimum 3 years’ experience in a Contract Administration, Project Administration, Project Coordination, or similar role within the construction industry.
• Solid construction knowledge, including trades, safe work practices, and quality management.
• Certificate IV in Building Project Support (Contract Administration) (CPC40320) – highly regarded but not essential.
• Strong attention to detail, with exceptional time management, organisational, and communication skills.
• Experience with construction-related systems such as SharePoint, Procore, Rapid Induct, Pronto, and MS Project will be highly valued.
• Proficiency in Microsoft Office applications.
  

WHY JOIN US!

• Company-provided laptop, phone
• Company provided uniform or casual dress code
• Convenient onsite parking
• A collaborative and supportive team environment
• Access to our Study Assistance Program and company-funded training
• Employee Assistance Program (EAP) for wellbeing and mental health support
• Rewards and Recognition Program to celebrate your achievements and milestones
• Genuine opportunities for internal career development and progression