Contracts Admin

MCS Civil; Newcastle City Council; Hybrid; AUD 105,000 - 125,000; Full time

Benefits offered by this job

Hybrid site & head office (Maitland)

Career development opportunities

Long-term opportunity with a growing,

Safe, collaborative team culture

Job summary

MCS Civil is seeking a Contract Administrator to support commercial and contractual delivery on DIDO projects across Central West NSW. You will work with project managers, engineers and clients, handling contracts, variations, procurement and cost reporting.

You will coordinate subcontractor documentation, monitor compliance and contribute to risk management while travelling to site on a 3:1 roster. Accommodation and meals are provided on site as part of rosters.

Qualifications

• 3+ years' experience in contract administration within civil construction, infrastructure, engineering or related industries.
• Experience managing subcontractor packages, commercial documentation and contract deliverables.
• Strong understanding of variations, claims, extensions of time and contract administration.
• Experience supporting procurement, pricing reviews and subcontractor negotiations.

Responsibilities

• Assist with the administration and management of head contracts and subcontract packages.
• Support procurement, tendering and subcontractor engagement.
• Prepare, review and manage subcontractor documentation.
• Assist with the assessment and management of variations, claims and extensions of time.
• Monitor subcontractor compliance with contractual requirements.
• Manage contractual correspondence, notices and registers.
• Assist with progress claims, payment schedules and commercial reporting.
• Support project cost tracking, forecasting and financial reporting.
• Identify and communicate commercial and contractual risks.
• Maintain accurate contract records and project documentation.

Skills

Contract administration

Subcontract management

Procurement

Variations and claims

Cost reporting

WHS compliance

Excel

Communication

Tools

Microsoft Excel

ERP systems

Job description

MCS Civil is a privately owned Australian civil contractor with a strong reputation for delivering specialist civil works across the energy, rail, transport and infrastructure sectors.

With a growing pipeline of major infrastructure projects across Regional NSW, Brisbane and South Australia, we are seeking experienced Contract Administrators to join our project teams.

This is an opportunity to work closely with project managers, engineers, subcontractors and clients, supporting the commercial and contractual delivery of major civil infrastructure projects. You’ll play a key role in managing project documentation, subcontractor administration, procurement, variations, claims and commercial reporting while working alongside an experienced delivery team.

About the role

This is a DIDO role requiring successful applicants to travel to site in their own vehicle and work a 3:1 roster. Accommodation is provided on site, with private rooms, meals and full camp facilities provided for the duration of each roster.

As a Contract Administrator, you will play an important role in supporting the commercial and contractual management of MCS Civil's DIDO projects in Central West, NSW. Working closely with the Project Manager, Project Engineers, subcontractors, suppliers and client representatives, you will assist with the administration of contracts and subcontract packages throughout project lifecycles.

You will have exposure to procurement, subcontract management, variations, claims, cost reporting and commercial risk, working as part of an experienced project team to support successful project outcomes.

Key responsibilities

• Assist with the administration and management of head contracts and subcontract packages
• Support procurement, tendering and subcontractor engagement
• Prepare, review and manage subcontractor documentation
• Assist with the assessment and management of variations, claims and extensions of time
• Monitor subcontractor compliance with contractual requirements
• Manage contractual correspondence, notices and registers
• Assist with progress claims, payment schedules and commercial reporting
• Support project cost tracking, forecasting and financial reporting
• Identify and communicate commercial and contractual risks
• Maintain accurate contract records and project documentation

About you

• 3+ years' experience in contract administration within civil construction, infrastructure, engineering or related industries
• Experience managing subcontractor packages, commercial documentation and contract deliverables
• Strong understanding of variations, claims, extensions of time and contract administration
• Experience supporting procurement, pricing reviews and subcontractor negotiations
• Strong commercial awareness, analytical skills and attention to detail
• Ability to interpret contracts, scopes, specifications and project documentation
• Understanding of Australian construction contracts, standards and WHS requirements
• Strong communication skills, with the ability to liaise with project teams, clients, subcontractors and suppliers
• Excellent organisation and time management, with the ability to manage competing priorities and deadlines
• Proficient in Microsoft Office, particularly Excel, with experience using project or ERP systems

What’s on Offer

• Base Salary 105K - 125K + Super + 15% Site Uplift | Hybrid Site & Head Office (Maitland) | Full Time
• Opportunity to work on major energy and transmission infrastructure projects
• Projects across NSW, Queensland and South Australia
• Exposure to significant projects and experienced commercial and project teams
• Career development and internal progression opportunities
• Opportunity to build experience across the full project lifecycle
• Modern systems and project environments
• Supportive team culture focused on safety, quality and successful project delivery
• Long-term opportunity with a growing, privately owned Australian contractor

Why Join MCS Civil?

Our people are the foundation of every project we deliver. Through strong leadership, respect, and teamwork, MCS creates an environment where people can perform, develop, and succeed.

Our ability to self-perform key civil packages enables greater control, improved coordination and consistently high-quality outcomes. When you partner with MCS Civil, you join a civil contractor with a proven track record of reliable performance and project delivery.

We are a merit-based, equal opportunity employer committed to an inclusive workplace where everyone is valued and treated fairly.

Company Overview

Established in 2013, MCS Civil is a privately owned civil contractor delivering essential infrastructure projects across Australia.

Working alongside principal contractors, utilities, and project partners, we deliver complex civil works across the energy, rail, transport, and infrastructure sectors. From early site establishment through to project completion, our integrated delivery model combines specialist capability, experienced teams and a modern, privately owned fleet to provide greater control & certainty throughout delivery.

We build long‑term partnerships through dependable performance, proactive communication & an uncompromising commitment to safety, quality, & project outcomes.

Be careful - Don’t provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad.