Construction Site Admin & Finance Coordinator

Design & Build Recruitment; Sydney; On-site; AUD 65,000 - 95,000; Full time

Job summary

Design & Build Recruitment is seeking an experienced Site Administrator to join their Western Sydney project team. This full-time role supports the Project Manager and site personnel with administration and financial coordination on construction projects.

The ideal candidate will have prior site or project administration experience or a background in accounts/finance within construction, with strong MS Office skills and familiarity with ERP systems.

Qualifications

• Experience in Site Administration or Project Administration or Accounts/Finance within construction
• Strong understanding of construction administration processes
• Experience processing invoices, purchase orders, supplier payments or subcontractor documentation
• Excellent attention to detail and numerical/financial administration skills
• Confident communication with subcontractors, suppliers and internal teams
• Proficient in MS Office, especially Excel and Outlook
• Experience with ERP systems like Aconex/Procore/Jobpac is advantageous
• Excellent organisation and time management skills
• Ability to manage multiple priorities and deadlines

Responsibilities

• Provide day-to-day administration support to the Project Manager and site team
• Maintain project documentation, registers, filing systems and databases
• Manage incoming and outgoing project correspondence
• Assist with subcontractor and supplier administration
• Process and coordinate invoices, purchase orders and payment documentation
• Assist with accounts payable and invoice reconciliation
• Check invoices against purchase orders, contracts and supporting documentation
• Assist with subcontractor claims, variations and supporting documentation
• Maintain accurate cost and project administration records
• Assist with tracking project expenditure and updating spreadsheets
• Coordinate site inductions, onboarding and access requirements
• Maintain site and project registers
• Assist with meetings, minutes and follow-up actions
• Liaise with subcontractors, suppliers and internal stakeholders
• Support the Project Manager with general project administration as required

Skills

Site Administration

Project Administration

Accounts/Finance within construction

Invoices processing

Financial administration

Communication skills

Excel

Outlook

Tools

Aconex

Procore

Jobpac

Job description

Design & Build Recruitment is seeking an experienced Site Administrator to join their Western Sydney project team. This full-time role supports the Project Manager and site personnel with administration and financial coordination on construction projects.

The ideal candidate will have prior site or project administration experience or a background in accounts/finance within construction, with strong MS Office skills and familiarity with ERP systems.