Construction Admin & Bookkeeping Coordinator

Idyll House; Northern Beaches; On-site; AUD 65,000 - 95,000; Full time

Benefits offered by this job

Competitive salary based on experience

Professional office environment

Job summary

Idyll House is seeking an experienced Accounts & Construction Administration Coordinator to join our Northern Beaches office. You will oversee day-to-day bookkeeping, construction administration and provide direct support to the Directors to keep projects running smoothly.

This hands-on role requires strong Xero skills, attention to detail and the ability to manage multiple projects, invoices and variations across residential renovations and extensions.

Qualifications

• Experience in bookkeeping and accounts administration.
• Strong knowledge of Xero accounting software.
• Experience in the residential building or construction industry.
• Understanding of construction progress claims, variations and building contracts.
• Excellent attention to detail and strong organisational skills.
• Good written and verbal communication skills.
• Ability to work independently and meet deadlines.

Responsibilities

• Managing day-to-day bookkeeping using Xero.
• Preparing and issuing client invoices and progress claims.
• Processing supplier and subcontractor invoices.
• Managing accounts payable and accounts receivable.
• Bank reconciliations and monitoring outstanding payments.
• Preparing payment runs and assisting with payroll administration.
• Maintaining accurate financial records and job cost information.
• Liaising with external accountant when required.
• Preparing, issuing and tracking client variations.
• Assisting with contract administration and construction documentation.
• Coordinating supplier and subcontractor invoices against projects.
• Maintaining project files, client documentation and correspondence.
• Assisting Project Managers with general construction administration.
• Monitoring outstanding paperwork, approvals and documentation.
• Providing direct administrative support to the Directors.

Skills

Bookkeeping

Xero

Construction industry experience

Attention to detail

Communication skills

Independent worker

Tools

Xero

MS Office

Job description

Idyll House is seeking an experienced Accounts & Construction Administration Coordinator to join our Northern Beaches office. You will oversee day-to-day bookkeeping, construction administration and provide direct support to the Directors to keep projects running smoothly.

This hands-on role requires strong Xero skills, attention to detail and the ability to manage multiple projects, invoices and variations across residential renovations and extensions.