Accounts & Construction Administration Coordinator

Idyll House; Northern Beaches; On-site; AUD 65,000 - 95,000; Full time

Benefits offered by this job

Competitive salary based on experience

Professional office environment

Job summary

Idyll House is seeking an experienced Accounts & Construction Administration Coordinator to join our Northern Beaches office. You will oversee day-to-day bookkeeping, construction administration and provide direct support to the Directors to keep projects running smoothly.

This hands-on role requires strong Xero skills, attention to detail and the ability to manage multiple projects, invoices and variations across residential renovations and extensions.

Qualifications

• Experience in bookkeeping and accounts administration.
• Strong knowledge of Xero accounting software.
• Experience in the residential building or construction industry.
• Understanding of construction progress claims, variations and building contracts.
• Excellent attention to detail and strong organisational skills.
• Good written and verbal communication skills.
• Ability to work independently and meet deadlines.

Responsibilities

• Managing day-to-day bookkeeping using Xero.
• Preparing and issuing client invoices and progress claims.
• Processing supplier and subcontractor invoices.
• Managing accounts payable and accounts receivable.
• Bank reconciliations and monitoring outstanding payments.
• Preparing payment runs and assisting with payroll administration.
• Maintaining accurate financial records and job cost information.
• Liaising with external accountant when required.
• Preparing, issuing and tracking client variations.
• Assisting with contract administration and construction documentation.
• Coordinating supplier and subcontractor invoices against projects.
• Maintaining project files, client documentation and correspondence.
• Assisting Project Managers with general construction administration.
• Monitoring outstanding paperwork, approvals and documentation.
• Providing direct administrative support to the Directors.

Skills

Bookkeeping

Xero

Construction industry experience

Attention to detail

Communication skills

Independent worker

Tools

Xero

MS Office

Job description

Accounts & Construction Administration Coordinator

Idyll House is a growing residential building company specialising in high-quality home renovations, second-storey additions and extensions across Sydney's Northern Beaches.

We pride ourselves on delivering quality projects, maintaining strong client relationships and providing a professional building experience from initial enquiry through to project completion.

As our business continues to grow, we are looking for an experienced and organised Accounts & Construction Administration Coordinator to join our office team.

This is an important role within the business, working closely with the Director and Project Management team to oversee day-to-day accounts, bookkeeping and construction administration.

About the role

This is a varied, hands‑on position suited to someone who enjoys taking ownership, being organised and keeping a busy building company running smoothly.

You will be responsible for managing the day-to-day financial administration of the business, coordinating construction documentation and providing direct administrative support to the Directors.

Your responsibilities will include:

Accounts & Bookkeeping

• Managing day-to-day bookkeeping using Xero.




• Preparing and issuing client invoices and progress claims.




• Processing supplier and subcontractor invoices.




• Managing accounts payable and accounts receivable.




• Bank reconciliations and monitoring outstanding payments.




• Preparing payment runs and assisting with payroll administration.




• Maintaining accurate financial records and job cost information.




• Liaising with our external accountant when required.

Construction Administration

• Preparing, issuing and tracking client variations.




• Assisting with contract administration and construction documentation.




• Preparing variation calculations and maintaining project cost records.




• Coordinating supplier and subcontractor invoices against individual projects.




• Maintaining project files, client documentation and correspondence.




• Assisting Project Managers with general construction administration.




• Monitoring outstanding paperwork, approvals and documentation.

Director & Office Support

• Providing direct administrative support to the Director.




• Managing correspondence, emails and general office administration.




• Preparing documents, spreadsheets, reports and client correspondence.




• Following up outstanding matters with clients, suppliers and subcontractors.




• Helping coordinate the day‑to‑day operations of the office.




• Identifying opportunities to improve administrative systems and processes.

About you

We are looking for someone who is proactive, commercially minded and comfortable taking responsibility for their work.

Ideally, you will have:

• Previous experience in bookkeeping and accounts administration.




• Strong working knowledge of Xero.




• Experience in the residential building or construction industry.




• An understanding of construction progress claims, variations and building contracts.




• Excellent attention to detail and strong organisational skills.




• Good written and verbal communication skills.




• Confidence dealing with clients, suppliers and subcontractors.




• The ability to work independently, prioritise tasks and meet deadlines.




• A positive attitude and willingness to take ownership of responsibilities.

Experience with construction accounting and administration will be highly regarded.

What we offer

• An opportunity to join an established and growing Northern Beaches building company.




• A varied role with genuine responsibility and autonomy.




• Direct involvement in the day‑to‑day operations of the business.




• A supportive and professional office environment.




• A competitive salary based on experience.




• Long‑term career opportunities as the business continues to grow.