Accounts Administrator

Engage Construction Pty Ltd; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Engage Construction Pty Ltd in Sydney is seeking an experienced bookkeeper to own our accounts and keep the office running. You’ll be the person who knows where the money is, makes sure people and suppliers are paid correctly and on time, and keeps our company records in order.

This full-time role is based in our Alexandria office. You’ll report to the Operations Manager and work with our external accountant.

Qualifications

• Proven experience in bookkeeping or an accounts role.
• Strong Xero skills; Dext experience is a bonus.
• Payroll and BAS experience.
• Some HR or office admin experience.
• Construction experience is helpful but not essential.
• Organised, accurate and reliable; you follow things through without being chased and keep us informed.
• You handle confidential information professionally.

Responsibilities

• Process supplier bills, prepare payment runs and reconcile supplier statements.
• Run weekly payroll from timesheets, including super and leave.
• Complete bank and credit card reconciliations in Xero.
• Follow up overdue client payments.
• Code costs to each job.
• Prepare BAS information with our external accountant.
• Prepare monthly reports for the Operations Manager.
• Handle onboarding and offboarding, including contracts, inductions and system access.
• Keep staff records, leave balances and probation dates up to date.
• Support recruitment admin and reference checks.
• Keep company insurances and licences current.
• Verify subcontractor and supplier documents, including insurances and licences.
• Manage the vehicle register: registrations, insurance, servicing and tolls.

Skills

Bookkeeping

Xero proficiency

Payroll processing

BAS knowledge

HR/admin experience

Construction knowledge

Attention to detail

Confidential handling

Tools

Xero

Dext

Job description

Engage Construction is a locally owned residential and remedial builder, working across Sydney’s Eastern Suburbs, Inner West and Lower North Shore since 2018. We hold a high standard in the office as well as on site, and we’re growing.

About the role

We’re looking for an experienced bookkeeper to own our accounts and keep the office running. You’ll be the person who knows where the money is, makes sure people and suppliers are paid correctly and on time, and keeps our company records in order.

This is a full-time role, Monday to Friday, in our Alexandria office. You’ll report to the Operations Manager and work with our external accountant.

Accounts and payroll

Process supplier bills, prepare payment runs and reconcile supplier statements

Run weekly payroll from timesheets, including super and leave

Complete bank and credit card reconciliations in Xero

Follow up overdue client payments

Code costs to each job

Prepare BAS information with our external accountant

Prepare monthly reports for the Operations Manager

HR and office admin

Handle onboarding and offboarding, including contracts, inductions and system access

Keep staff records, leave balances and probation dates up to date

Support recruitment admin and reference checks

Keep company insurances and licences current

Verify subcontractor and supplier documents, including insurances and licences

Manage the vehicle register: registrations, insurance, servicing and tolls

About you

Proven experience in bookkeeping or an accounts role

Strong Xero skills. Dext experience is a bonus.

Payroll and BAS experience

Some HR or office admin experience

Construction experience is helpful but not essential

Organised, accurate and reliable. You follow things through without being chased and keep us informed.

You handle confidential information professionally

What we offer

A full-time, permanent role with real ownership of the accounts and admin

Direct access to the Operations Manager and Director

A locally owned business that does things properly, with no layers of management

Office is close to public transport