Construction Admin & Billing Specialist

Black Diamond Projects; Gold Coast City; On-site; AUD 55,000 - 75,000; Full time

Job summary

Black Diamond Projects on the Gold Coast is seeking a hands-on Administrative and Accounts role to support management and site teams. You will handle office tasks and bookkeeping to keep the business running smoothly.

Responsibilities include reception, invoicing, payroll support, supplier communications, and reconciliations using Xero. Construction industry experience and strong organizational skills are essential.

Qualifications

• Construction industry experience.
• Experience in construction administration or a similar role.
• Strong bookkeeping and accounts experience.
• Experience with Xero or similar accounting software.
• Good understanding of accounts payable, accounts receivable and reconciliations.
• Excellent written and verbal communication skills.

Responsibilities

• General reception and office administration
• Answering and managing incoming phone calls and emails
• Managing correspondence with clients, subcontractors and suppliers
• Preparing and sending invoices and progress claims
• Accounts payable and accounts receivable
• Entering and processing supplier invoices
• Bank and account reconciliations
• Monitoring outstanding invoices and payments
• Assisting with payroll and employee administration
• Maintaining accurate financial and project records

Skills

Reception

Office administration

Bookkeeping

Accounts payable

Accounts receivable

Communication skills

Detail-oriented

Multitasking

Tools

Xero

Job description

Black Diamond Projects on the Gold Coast is seeking a hands-on Administrative and Accounts role to support management and site teams. You will handle office tasks and bookkeeping to keep the business running smoothly.

Responsibilities include reception, invoicing, payroll support, supplier communications, and reconciliations using Xero. Construction industry experience and strong organizational skills are essential.