Construction Administrator / Bookkeeper

Black Diamond Projects; Gold Coast City; On-site; AUD 55,000 - 75,000; Full time

Job summary

Black Diamond Projects on the Gold Coast is seeking a hands-on Administrative and Accounts role to support management and site teams. You will handle office tasks and bookkeeping to keep the business running smoothly.

Responsibilities include reception, invoicing, payroll support, supplier communications, and reconciliations using Xero. Construction industry experience and strong organizational skills are essential.

Qualifications

• Construction industry experience.
• Experience in construction administration or a similar role.
• Strong bookkeeping and accounts experience.
• Experience with Xero or similar accounting software.
• Good understanding of accounts payable, accounts receivable and reconciliations.
• Excellent written and verbal communication skills.

Responsibilities

• General reception and office administration
• Answering and managing incoming phone calls and emails
• Managing correspondence with clients, subcontractors and suppliers
• Preparing and sending invoices and progress claims
• Accounts payable and accounts receivable
• Entering and processing supplier invoices
• Bank and account reconciliations
• Monitoring outstanding invoices and payments
• Assisting with payroll and employee administration
• Maintaining accurate financial and project records

Skills

Reception

Office administration

Bookkeeping

Accounts payable

Accounts receivable

Communication skills

Detail-oriented

Multitasking

Tools

Xero

Job description

Black Diamond Projects - Burleigh Heads QLD

Black Diamond Projects is a growing construction and building company specialising in residential and commercial construction, renovations, remedial works, maintenance and specialised building projects.

About the role

Working closely with management and site teams, you will be responsible for keeping the administrative and financial side of the business running smoothly. This is a hands-on administrative role suited to someone who understands the construction industry and is confident managing both office administration and accounts/bookkeeping responsibilities.

Key responsibilities

• General reception and office administration
• Answering and managing incoming phone calls and emails
• Managing correspondence with clients, subcontractors and suppliers
• Preparing and sending invoices and progress claims
• Accounts payable and accounts receivable
• Entering and processing supplier invoices
• Bank and account reconciliations
• Monitoring outstanding invoices and payments
• Assisting with payroll and employee administration
• Maintaining accurate financial and project records

About yourself

• Previous experience in a construction or building environment
• Experience in construction administration or a similar role
• Strong bookkeeping and accounts experience
• Experience with Xero or similar accounting software
• Good understanding of accounts payable, accounts receivable and reconciliations
• Excellent computer and administrative skills
• Strong attention to detail
• Excellent written and verbal communication skills
• The ability to manage multiple tasks and deadlines
• A professional and friendly manner when dealing with clients, trades and suppliers

Construction industry experience is highly desirable. An understanding of construction terminology, subcontractors, suppliers, invoices, variations, progress claims and general project administration will be highly regarded.

Benefits

• Full-time position, Monday-Friday
• Stable position within a growing construction company
• Variety of work across multiple construction projects
• Close working relationship with company management
• Great team and team culture
• Leaders in quality and customer service
• Opportunity to take ownership of the administration and accounts department
• Friendly and professional working environment

The Person We Are Looking For

This role would suit someone who enjoys being the organised person behind the scenes - keeping the office running, making sure the paperwork is in order and ensuring the accounts are kept up to date.

You don't need to know everything from day one, but you do need to be proactive, reliable, organised and willing to get involved.

If you have construction industry experience and are comfortable handling both reception, administration and bookkeeping/accounts, we would love to hear from you.