Conference & Events Coordinator

Pullman; Sydney; On-site; AUD 60,000 - 80,000; Full time

Job summary

Sparke Helmore in Sydney seeks an Events Coordinator to join our Business Development, Marketing, Events & Communications team on a permanent full-time basis. You will support the Senior Marketing & Events Coordinator, delivering high-quality client events from seminars and webinars to conferences, aligned with our brand and values.

Key duties include managing the events calendar, coordinating venue research and bookings, catering, AV, invitations, run sheets, and post-event administration, plus

Responsibilities

• Manage the firm’s event schedule and maintain the events calendar for all client events.
• Coordinate end‑to‑end logistics including venue research aligned with event requirements and budget, venue bookings, catering, AV needs, invitations, run sheet preparation, support event execution and post‑event administration.
• Track and report on event performance metrics and enhance event quality by streamlining and improving processes.

Job description

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As an independent Australian firm with a long history and a big heart, we have a rich story to tell. Our spirit is built on the power of relationships with our people, clients and communities.

At Sparke Helmore, you’ll be actively involved as part of a diverse, genuine and friendly team. We’ll help you harness your ambition and take your skills to new heights with exposure to outstanding clients and easy access to exceptional leaders and mentors.

Your story is yours to define. We’d like to be part of it and for you to be part of ours.

Due to growth, we have an opportunity for an Events Coordinator to join our Business Development, Marketing, Events & Communications (BDMEC) team in Sydney on a permanent full-time basis.

About the role and the team

Our dynamic BDMEC team help bring our brand to life through memorable client experiences. Supporting the Senior Marketing & Events Coordinator you’ll play a key role in delivering high‑quality events — from seminars and webinars to social functions and conferences — while ensuring everything aligns with our brand and values.

Key responsibilities include:

• Manage the firm’s event schedule and maintain the events calendar for all client events.
• Coordinate end‑to‑end logistics including venue research aligned with event requirements and budget, venue bookings, catering, AV needs, invitations, run sheet preparation, support event execution and post‑event administration.
• Track and report on event performance metrics and enhance event quality by streamlining and improving processes.