Event Coordinator

SHL; Sydney; On-site; AUD 60,000 - 80,000; Full time

Job summary

Sparke Helmore in Sydney is seeking an experienced Events Coordinator to join the Business Development, Marketing, Events & Communications team on a permanent full-time basis. You will manage end-to-end events from seminars and webinars to conferences, coordinating logistics, budgets, venues, catering and AV, while ensuring everything aligns with the firm’s brand and values.

This is a hands-on role for an organised, proactive events administrator who can deliver standout client experiences and

Qualifications

• Prior events experience in legal, professional services, or corporate settings is highly regarded.
• Organised, proactive and passionate about delivering standout event experiences.
• Strong planning and communication skills with attention to detail.

Responsibilities

• Manage the firm’s event schedule and maintain the events calendar for all client events.
• Coordinate end-to-end logistics including venue research aligned with event requirements and budget, venue bookings, catering, AV needs, invitations, run sheet preparation, support event execution and post-event administration.
• Track and report on event performance metrics and enhance event quality by streamlining and improving processes.
• Help enhance event quality by streamlining and improving processes.
• Support marketing and communications initiatives, including general administrative tasks.

Skills

Event coordination

Budget management

Vendor negotiation

Attention to detail

Job description

Why Sparke Helmore?

As an independent Australian firm with a long history and a big heart, we have a rich story to tell. Our spirit is built on the power of relationships with our people, clients and communities.

At Sparke Helmore, you’ll be actively involved as part of a diverse, genuine and friendly team. We’ll help you harness your ambition and take your skills to new heights with exposure to outstanding clients and easy access to exceptional leaders and mentors.

Your story is yours to define. We’d like to be part of it and for you to be part of ours.

Due to growth, we have an opportunity for an Events Coordinator to join our Business Development, Marketing, Events & Communications (BDMEC) team in Sydney on a permanent full-time basis.

About the role and the team

Our dynamic BDMEC team help bring our brand to life through memorable client experiences. Supporting the Senior Marketing & Events Coordinator you’ll play a key role in delivering high-quality events — from seminars and webinars to social functions and conferences — while ensuring everything aligns with our brand and values.

Key responsibilities include:

• Manage the firm’s event schedule and maintain the events calendar for all client events.
• Coordinate end-to end logistics including venue research aligned with event requirements and budget, venue bookings, catering, AV needs, invitations, run sheet preparation, support event execution and post-event administration.
• Track and report on event performance metrics and enhance event quality by streamlining and improving processes.
• Help enhance event quality by streamlining and improving processes.
• Support marketing and communications initiatives, including general administrative tasks.

This is a full-time role based in Sydney. It is an excellent opportunity for an experienced events administrator or coordinator who is keen to learn and are ready to make a meaningful impact. The role is perfect for someone who is organised, proactive and passionate about creating great client experiences.

About you

• Prior events experience in a legal, professional services, or corporate setting is highly regarded.
• Organised, proactive, and passionate about delivering standout event experiences with strong planning and communication skills with a keen eye for detail.
• Confident managing multiple events with composure and efficiency and any experience in supplier coordination, budget management, and negotiation are ideal.

What Sparke Helmore can offer you

Our culture is one which values and celebrates diversity to better represent the communities in which we live and work. We encourage people from all backgrounds to join us - and bring their whole selves to work.

We recognise people value things differently. That’s why our comprehensive benefits program is wide ranging so that everyone can find something that appeals to them. We’re sure you will find something to love about what Sparke Helmore has to offer.

To find out more about what is on offer at Sparke Helmore please visit our website: Join us

We believe the best stories are shared

Background Screening:

Successful applications will be subject to pre-employment and in some circumstances, ongoing background checks which include a criminal history check.

For further information regarding this opportunity please contact Anthony Demarco on [phone].