Conference & Events Coordinator

EVT - Entertainment | Ventures | Travel; Fremantle; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Team member discounts

50% off stays at EVT hotels

$2 movie tickets

Winter and summer savings at Thredbo

Career growth opportunities

Community involvement and volunteering

Job summary

A leading experience creation company in Fremantle is seeking a Conference & Events Coordinator to lead the planning and execution of various events. The ideal candidate should possess strong organisational skills, excellent communication abilities, and experience with event coordination. This role offers exciting opportunities for professional growth in an engaging environment.

Qualifications

• Strong attention to detail and organisational skills required.
• Excellent communication and client service abilities essential.
• Experience in event coordination preferred.

Responsibilities

• Coordinate event logistics across conferencing and dining.
• Manage bookings and admin tasks effectively.
• Liaise with clients and suppliers during event planning.

Skills

Attention to detail

Organisational skills

Communication

Client service

Collaborative teamwork

Tools

iVvy event management system

Job description

About EVT

EVT – Entertainment | Ventures | Travel is a market‑leading experience creator. We bring to life some of the best‑known brands and properties in entertainment, ventures, and travel. Our portfolio includes over 140 entertainment experiences, 150 award‑winning restaurants and bars, and 80+ hotels, including QT, Rydges, Atura, LyLo, Independent Collection by EVT and Thredbo.

About Esplanade Hotel Fremantle by Rydges

The Esplanade Hotel Fremantle by Rydges is an iconic landmark in Western Australia. It offers 300 spacious refurbished rooms across ten different room categories. The hotel is one of the largest conference and exhibition facilities in Western Australia, providing flexible venues to accommodate from 10 to 1,000 delegates.

About the Role

We’re seeking a detail‑oriented and client‑focused Conference & Events Coordinator to join our team. In this dynamic role, you’ll help plan and execute conferences, weddings, private dining, and corporate events—ensuring every guest experience exceeds expectations. You’ll work closely with internal departments to deliver seamless, professional events that drive revenue and reflect our brand values.

Key Responsibilities

• Coordinate bookings and event logistics across conferencing, dining, and accommodation.
• Manage daily admin tasks, including quotes, correspondence, and post‑event follow‑up.
• Conduct site inspections and liaise with clients and suppliers.
• Maintain accurate records in the iVvy event management system.
• Support lead generation, enquiry follow‑up, and reporting.
• Ensure on‑site presence for key events and act as brand ambassador.
• Collaborate with hotel departments to deliver exceptional service.
• Participate in meetings and training programs.

Skills & Experience

• Strong attention to detail and organisational skills.
• Excellent communication and client service abilities.
• Ability to work collaboratively across teams.
• Professional, courteous, and culturally respectful.
• Experience with event coordination and booking systems preferred.

Benefits & Perks

• Incredible team member discounts from your first day on‑the‑job.
• 50% off stays at EVT hotels – Rydges, QT, Atura, Lylo, and more.
• $2 movie tickets, plus Moonlight, Gold Class, and Candy Bar discounts and more.
• Awesome winter and summer savings and discounts at Thredbo.
• Rapidcareer growth opportunities through our EVT network.
• Local community involvement, volunteering, and charitable giving.
• Australia and NZ’s largest and most diverse experiences company.

Join Us

Join Esplanade Hotel Fremantle by Rydges and become an EVT experience creator, opportunity taker, and the ultimate Daymaker. Make a positive impact on our people, communities, and environment every day.