Company Secretary Administrator

ING; Australia; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Discounted ING Health Insurance

Rest Day for wellbeing

IMPACT day for volunteering

Job summary

ING is seeking a Governance and Company Secretary Assistant in Australia to support the Board, Board Committees, and Executive Committee functions. This role focuses on governance administration, information flows, and maintaining governance artefacts while liaising with executives and internal teams.

The ideal candidate will have 1–3 years in governance/board support, discretion with confidential matters, and familiarity with APRA/ASIC environments; strong Microsoft 365 skills are also

Qualifications

• 1-3 years' experience in governance administration, legal operations, corporate services or providing executive/board support with a corporate environment.
• Proven experience in effectively supporting senior stakeholders, operating with discretion in confidential matters.
• Exposure to regulated finance services governance (APRA/ASIC environments) is highly desirable.
• Proficiency with Microsoft 365; ideally experience with governance systems/portals.

Responsibilities

• Providing high-quality and efficient administrative and governance support to the Co Sec and governance team.
• Supporting disciplined information flows to Board and Committees.
• Maintaining governance artefacts and action tracking to demonstrate oversight and ensure timely, controlled materials.
• Supporting efficient corporate administration of the Australian ING entities.

Skills

Governance admin

Stakeholder mgmt

APRA/ASIC familiarity

Microsoft 365

Governance portals

Document control

Time management

Communication skills

Discretion

Tools

Governance systems/portals

Job description

Job Description

Company Secretary Assistant

12 month contract

When you come to work at ING, you're joining a progressive team where individuality isn't just accepted, it's encouraged.

We have a newly created role for an Assistant to the Governance and Company Secretary, supporting ING's Australia Board, Board Committees and Executive Committee functions and processes. In this busy, varied role you will work closely with our CoSec, have liaison with executives, senior management and internal teams across all corporate governance activities.

Governance and CoSec is responsible for ensuring the Australian ING entities comply with statutory and regulatory governance related requirements in an environment of change and challenge, so the CoSec Assistant role offers a developmental governance opportunity, with increasing exposure to entity management and regulatory obligations under supervision.

This a unique opening ideal for a versatile administrator who has already had some experience with corporate record keeping and is keen to take on a varied, challenging role that offers scope to contribute to the evolution of both the role and the wider function.

Ready to make an impact?

What you'll do

• Providing high-quality and efficient administrative and governance support to the Co Sec;
• Supporting disciplined information flows to Board and Committees
• Maintaining governance artefacts and action tracking that helps demonstrate effective oversight and follow-through in support of the organisation's risk management framework while ensuring materials are accurate, timely and well-controlled; and
• Supporting the efficient corporate administration of the Australian ING entities.

What we're looking for

• 1-3 years' experience in governance administration, legal operations, corporate services or providing executive/board support with a corporate environment
• Proven experience in effectively supporting senior stakeholders, operating with discretion in confidential matters.
• Highly desirable to have had exposure to regulated finance services governance (APRA/ASIC environments)
• Microsoft 365 proficiency and ideally; experience with governance systems/portals
• Time management, prioritisation skills, high attention to detail, version control, document hygiene and deadlines
• Excellent verbal and written communications skills and ability
• Growth mindset; willingness to embrace new technology to implement efficiencies and continuously improve

What's in it for you?

• Discounted ING Health Insurance
• An additional Rest Day to support your wellbeing
• An IMPACT day to volunteer on approved sustainability activity

About Us

At ING, we're all about making life simpler and more rewarding - for the people who bank with us, the team members who work with us, and the communities we're proud to support. Joining ING means stepping into an environment where your individuality isn't just welcomed - it's celebrated. We've built a culture that's fun, inclusive, and supportive, giving you the freedom to be yourself, so you can do your thing.

Whether you're taking ownership of exciting projects, thinking outside the box, or working with global colleagues, you'll find ING is the kind of place where growth isn't just a possibility; it's a promise. As a WGEA Employer of Choice for Gender Equality and Family Inclusive workplace, you'll feel the difference in how we value and champion our people.

We make hiring decisions based on your skills, capabilities, and how you align with our values - not on ticking every box. So, if you're interested but don't meet all the criteria, we encourage you to apply. We're invested in fostering a diverse and inclusive workplace where everyone feels like they belong. We're your alliesin helping you do your thingduring the recruitment process, so let us know (email below) if you require any support or adjustments when you apply

Sound like your kind of vibe? We can't wait to hear from you!

(One last note: We operate using a direct talent sourcing model, so no agency introductions, please.)

ING is Australia's most recommended bank according to RFI Global's Consumer Atlas Survey, January–June 2025 (n = 29,510) when compared to customers of the 10 largest ADIs operating in Australia.

For support and adjustments, including DEI, LGBTQI+ confidential application support enquiries: [e-mail]

Applications close 8th September 26