Management Assistant - Regulatory Affairs Coordinator - 3 Months Fixed Term Contract

ing; Sydney; Hybrid; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Flexible working options

Study support & leave assistance

Employee home loan benefits

Job summary

ING is seeking a proactive Regulatory Risk Administrative professional to support senior stakeholders. You will manage diaries, coordinate meetings, maintain intranet pages and MS Teams channels, and prepare papers for regulatory engagements.

You’ll also take notes, track actions, and handle inbox queries to keep regulatory activities running smoothly. Applicants should have proven executive support experience, exceptional organization, and discretion.

Qualifications

• Proven experience supporting senior leaders in a management/ executive assistant role.
• Excellent organisational skills with attention to detail and competing priorities.
• Confidential handling of information and discretion with senior stakeholders.
• Self-motivated, proactive and able to work with limited supervision.

Responsibilities

• Provide administrative support: diary management and meeting organisation.
• Maintain intranet pages and Teams channels for team documents.
• Prepare, format and collate papers/reports for regulatory meetings.
• Take meeting notes and follow up on actions; monitor team inbox.

Skills

Diary management

Executive support

Coordination with senior stakeholders

Stakeholder management

Tools

MS Outlook

MS Word

MS Excel

Job description

Looking for your next challenge in a fast-paced corporate environment?

The Regulatory Risk team supports the organisation in managing its relationships and interactions with regulators. Joining our Regulatory Risk team, you will play a pivotal role supporting senior stakeholders and coordinating high-profile regulatory engagements.

This is a fantastic opportunity reporting to the Head of Regulatory Risk, providing high-quality administrative, coordination and delivery support to the Regulatory Risk team supporting some senior team members.

What you'll do

• Providing administrative support services by assisting with diary management, organisation of meetings, both internal and external.
• Maintaining Team Intranet Pages and Microsoft Teams Channels where required to ensure that team documents are updated in a timely manner.
• Assisting in the preparation, formatting, and collation of papers/reports for regulatory meetings.
• Assist with the preparation of meeting notes, following up on action items.
• Monitoring of the team inbox and sharing with relevant team members for follow up.
• Assisting in the planning, preparation and running of regulatory onsite meetings, team functions and events.
• Being a key contact for the teams to provide answers to their questions and assist with ad-hoc tasks.

What we're looking for

• Proven experience supporting senior leaders in a Management Assistant, Executive Assistant or coordination role.
• Exceptional organisational skills, strong attention to detail, the ability to manage competing priorities, and confidence working with confidential information and senior stakeholders.
• Proficient in MS Outlook, Word and Excel.
• Self-motivated and proactive with the ability to work with limited supervision/ guidance and ambiguity.
• Financial Services or Legal background is desirable but not essential.

If you're proactive, adaptable and love being the go-to person who keeps everything on track, we'd love to hear from you. Financial Services or Legal background is desirable but not essential.

What's in it for you?

• Flexible working options empowering you to work when, where and how - giving you more flexibility so you can do your thing.
• Financial and leave support for employees who commit to study that benefits their development.
• Employee home loan benefits.

About Us

At ING, we're all about making life simpler and more rewarding - for the people who bank with us, the team members who work with us, and the communities we're proud to support. Joining ING means stepping into an environment where your individuality isn’t just welcomed - it’s celebrated. We've built a culture that’s fun, inclusive, and supportive, giving you the freedom to be yourself, so you can do your thing.

Whether we’re taking ownership of exciting projects, thinking outside the box, or working with global colleagues, you'll find ING is the kind of place where growth isn’t just a possibility; it’s a promise. As a WGEA Employer of Choice for Gender Equality and Family Inclusive workplace, you’ll feel the difference in how we value and champion our people.

We make decision-making on hiring based on your skills, capabilities, and how you align with our values - not on ticking every box. So, if you’re interested but don’t meet all the criteria, we encourage you to apply. We’re invested in fostering a diverse and inclusive workplace where everyone feels like they belong. We’re your allies in helping you do your thing during the recruitment process, so let us know (email below) if you require any support or adjustments when you apply.

Sound like your kind of vibe? We can’t wait to hear from you!

(One last note: We operate using a direct talent sourcing model, so no agency introductions, please.)

ING is Australia's most recommended bank according to RFI Global’s Consumer Atlas Survey, January-June 2025 (n = 29,510) when compared to customers of the 10 largest ADIs operating in Australia.

Contact Gail Cunningham on [e-mail]

For support and adjustments, including DEI, LGBTQI+ confidential application support enquiries: [e-mail]

Applications close 18th September 2026

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