Commercial Real Estate Admin Specialist

Oyster People Pty Ltd; Queensland; On-site; AUD 55,000 - 75,000; Full time

Job summary

Oyster People Pty Ltd is seeking a Commercial Administration professional to support a busy Real Estate office in Brisbane. The role focuses on admin, maintenance coordination, and detailed record-keeping to ensure smooth centre operations.

You will engage with tenants, contractors and suppliers, maintaining licences and compliance information while supporting the day‑to‑day activities of the centre and its management team.

Qualifications

• Real estate orientation and knowledge
• High attention to detail in administrative tasks
• Strong communication with tenants, contractors and stakeholders
• Proactive and enthusiastic attitude toward real estate work

Responsibilities

• Oversee maintenance from admin perspective across the centre, coordinating repairs from request to completion.
• Engage with contractors and suppliers, ensuring licences, insurance and compliance information is up to date.
• Arrange maintenance works, track outstanding jobs and follow up contractors for timely completion.
• Maintain clear records of maintenance activities and supporting documents.
• Support management of rental arrears by monitoring accounts and recording payment arrangements.
• Maintain accurate tenant, contractor and property information in property management systems.
• Assist with day-to-day administration and operation of the shopping centre.
• Prepare reports and documentation required for monthly property management processes.
• Liaise with tenants, contractors and stakeholders to resolve enquiries and progress outstanding matters.
• Assist with building records, keys, access requirements and compliance documentation for smooth operation

Skills

Real estate

Attention to detail

Customer service

Communication

Education

QLD Real Estate Certificate

Job description

Oyster People Pty Ltd is seeking a Commercial Administration professional to support a busy Real Estate office in Brisbane. The role focuses on admin, maintenance coordination, and detailed record-keeping to ensure smooth centre operations.

You will engage with tenants, contractors and suppliers, maintaining licences and compliance information while supporting the day‑to‑day activities of the centre and its management team.