Commercial Administrator / Team Coordinator

Oyster People Pty Ltd; Queensland; On-site; AUD 55,000 - 75,000; Full time

Job summary

Oyster People Pty Ltd is seeking a Commercial Administration professional to support a busy Real Estate office in Brisbane. The role focuses on admin, maintenance coordination, and detailed record-keeping to ensure smooth centre operations.

You will engage with tenants, contractors and suppliers, maintaining licences and compliance information while supporting the day‑to‑day activities of the centre and its management team.

Qualifications

• Real estate orientation and knowledge
• High attention to detail in administrative tasks
• Strong communication with tenants, contractors and stakeholders
• Proactive and enthusiastic attitude toward real estate work

Responsibilities

• Oversee maintenance from admin perspective across the centre, coordinating repairs from request to completion.
• Engage with contractors and suppliers, ensuring licences, insurance and compliance information is up to date.
• Arrange maintenance works, track outstanding jobs and follow up contractors for timely completion.
• Maintain clear records of maintenance activities and supporting documents.
• Support management of rental arrears by monitoring accounts and recording payment arrangements.
• Maintain accurate tenant, contractor and property information in property management systems.
• Assist with day-to-day administration and operation of the shopping centre.
• Prepare reports and documentation required for monthly property management processes.
• Liaise with tenants, contractors and stakeholders to resolve enquiries and progress outstanding matters.
• Assist with building records, keys, access requirements and compliance documentation for smooth operation

Skills

Real estate

Attention to detail

Customer service

Communication

Education

QLD Real Estate Certificate

Job description

• Real Estate & Property
• Admin / Office Support
• Brisbane - Southern Suburbs & Logan
• Permanent / Full Time

2/11/2026

Our client understands that commercial Real Estate Sales Administrators are the true backbone to any successful Agency and offers a genuinely supportive team culture. This growing office uses the latest software are looking for someone with the drive to excel and develop their career.

The Commercial Administration role:

• Oversee maintenance matters from an admin perspective across the centre, coordinating repairs from initial request through to completion.
• Engage with contractors and suppliers, ensuring required licences, insurance and compliance information is maintained and up to date.
• Arrange maintenance works, track outstanding jobs and follow up contractors to ensure agreed works are completed efficiently.
• Keep clear and accurate records relating to maintenance activities, completed works and supporting documentation.
• Support the management of rental arrears by monitoring outstanding accounts, contacting tenants and recording agreed payment arrangements.
• Maintain accurate tenant, contractor and property information across relevant property management systems.
• Assist the Retail/Asset Manager with the day-to-day administration and operation of the shopping centre.
• Prepare and maintain reports, records and documentation required for monthly and periodic property management processes.
• Liaise regularly with tenants, contractors and other stakeholders to resolve enquiries and ensure outstanding matters continue to progress.
• Assist with the management of building records, keys, access requirements and compliance documentation to support smooth centre operation

ABOUT YOU:

• A passion for a career in Real Estate
• Commercial Real Estate experience
• High attention to detail
• Min 12 months experience in real estate
• Must hold a qld real estate certificate
• Enthusiastic and friendly personality

All applications for this position will be treated in the strictest of confidence.