COMMERCIAL & PROJECTS ADMINISTRATOR

Work Initiatives; Townsville City; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Training and development

Supportive team

Career growth

Job summary

POA is seeking a proactive administrator to support our Commercial, Operations and Projects teams from our Townsville Head Office. You’ll help keep billboard projects and maintenance programs moving by organizing paperwork, coordinating logistics, tracking costs and following up with contractors, councils and property owners.

You don’t need to be a project manager. You’ll bring strong administration skills, attention to detail and a willingness to learn.

Qualifications

• Experience in administration, office support or a coordination role.
• Strong organisational skills and attention to detail.
• Confidence using Microsoft Office and learning new systems.
• Clear communication skills and a friendly, professional manner.
• The confidence to follow up and ask questions.
• An ability to manage competing priorities and meet deadlines.
• Experience with Xero, construction, property or maintenance administration would be helpful, but isn't essential.

Responsibilities

• Request contractor quotes and help organise repairs and maintenance.
• Arrange accommodation, equipment hire, subcontractors and site access.
• Keep maintenance records, project timelines and action lists up to date.
• Collect contractor onboarding documents, insurance details and safety paperwork.
• Assist with council applications, permits, certifications and service connections.
• Track approval expiry dates and follow up on applications and extensions.
• Maintain site records and update inventory and customer management systems.
• Enter and track project costs in Xero Projects, helping the team monitor budgets.
• Help prepare reports, proposals, licence agreements and correspondence.
• Provide day-to-day administration support to the Commercial, Operations and Projects team.

Skills

Administration

Organisational skills

MS Office

Clear communication

Time management

Tools

Xero

Job description

Great at keeping things organised and making sure nothing falls through the cracks?

At POA, we're looking for a proactive administrator to support our Commercial, Operations and Projects team.

Based in our modern Townsville Head Office, you'll help keep billboard projects and maintenance programs moving by organising paperwork, coordinating logistics, tracking costs and following up with contractors, councils and property owners.

You don't need to be a project manager. You'll bring strong administration skills, attention to detail and a willingness to learn. We'll help you develop your knowledge of our business and the outdoor advertising industry.

WHAT YOU'LL DO

Request contractor quotes and help organise repairs and maintenance.

Arrange accommodation, equipment hire, subcontractors and site access.

Keep maintenance records, project timelines and action lists up to date.

Collect contractor onboarding documents, insurance details and safety paperwork.

Assist with council applications, permits, certifications and service connections.

Track approval expiry dates and follow up on applications and extensions.

Maintain site records and update inventory and customer management systems.

Enter and track project costs in Xero Projects, helping the team monitor budgets.

Help prepare reports, proposals, licence agreements and correspondence.

Provide day-to-day administration support to the Commercial, Operations and Projects team.

WHAT YOU'LL BRING

Experience in administration, office support or a coordination role.

Strong organisational skills and attention to detail.

Confidence using Microsoft Office and learning new systems.

Clear communication skills and a friendly, professional manner.

The confidence to follow up and ask questions.

An ability to manage competing priorities and meet deadlines.

A practical attitude and willingness to take initiative.

Experience with Xero, construction, property or maintenance administration would be helpful, but isn't essential.

WHAT'S IN IT FOR YOU?

Attractive salary package.

A varied role within a supportive team.

Training and opportunities to grow your skills.

A career with a growing Queensland family-owned business.

The opportunity to build your career while enjoying the North Queensland lifestyle.