Commercial Assistant & Front Office Specialist

seek.com.au; Sydney; On-site; AUD 75,000 - 90,000; Full time

Benefits offered by this job

Discounts on food products

Job summary

seek.com.au is seeking a proactive Personal Assistant & Reception to support the Commercial Manager and handle front-of-house duties in a busy foodservice environment. You will manage diaries, coordinate travel, greet visitors and support multiple teams with admin tasks.

Hours are 7am-3pm, Monday to Friday, with optional Saturday overtime. The role offers a positive, collaborative culture and staff discounts on food products in a long-term, full-time capacity.

Qualifications

• Experience in sales support, commercial administration or similar office support.
• Excellent organization and multitasking skills.
• Friendly and welcoming personality.
• Strong communication and telephone skills.
• The ability to work calmly and efficiently in a very fast paced environment.
• Strong attention to detail.
• Good computer skills, including Microsoft Excel, Word and Outlook.
• The ability to work independently while remaining part of a busy team.
• A flexible attitude and willingness to support different areas of the business.
• A practical approach and the ability to notice what needs to be done.
• Experience within food service, food distribution, manufacturing or another busy commercial environment would be highly regarded.

Responsibilities

• Providing administrative support to the Commercial Manager and sales team.
• Assisting with data entry, auditing, invoicing and general sales administration.
• Managing diaries, correspondence, travel and meeting arrangements.
• Greeting visitors and ensuring they receive a friendly and professional welcome.
• Answering and directing incoming telephone calls.
• Coordinating staff movements and maintaining internal calendars and directories.
• Preparing meeting rooms and shared office areas.
• Receiving mail, deliveries and correspondence.
• Supporting other departments with administration when required.
• Helping maintain a tidy and welcoming front office environment.

Skills

Multitasking

Organization

Communication

Telephone skills

Attention to detail

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

seek.com.au is seeking a proactive Personal Assistant & Reception to support the Commercial Manager and handle front-of-house duties in a busy foodservice environment. You will manage diaries, coordinate travel, greet visitors and support multiple teams with admin tasks.

Hours are 7am-3pm, Monday to Friday, with optional Saturday overtime. The role offers a positive, collaborative culture and staff discounts on food products in a long-term, full-time capacity.