Clinical Trials - Finance Assistant

Mylifehouse; Sydney; On-site; AUD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive salary packaging through T

Access to confidential counselling

Subsidised gym membership

Job summary

Chris O’Brien Lifehouse in Camperdown, Sydney, invites applications for the Clinical Trials Finance Assistant to provide entry-level administration support to the Clinical Trials Finance function. The role focuses on accurate data entry, invoice and documentation support, and routine debtor follow-up for senior finance review.

Key responsibilities include debt and payment follow-up, invoicing support, updating accrual and revenue trackers, and ensuring alignment to contracts and governance

Qualifications

• Completion of a relevant degree in Finance, Accounting, Business, or equivalent.
• At least 12 months experience in finance administration, accounts support, or billing administration (or equivalent capability gained through work/study).
• Strong attention to detail and high level of accuracy.
• Good communication skills (written and verbal) and confidence following instructions.
• Strong time management and organisation; able to meet agreed timeframes.
• Proficient use of Microsoft Excel, including sorting/filtering, basic formulas, and data checking.

Responsibilities

• Debt & payment follow-up: Prepare aged debtor review lists, reminders, and escalations for overdue invoices needing Finance Officer/Manager review.
• Invoicing & billing support: Maintain invoicing schedules and support end-to-end clinical trials invoicing with accurate documentation, checks, and on-time issuance.
• Financial tracking & reporting inputs: Update approved accrual/revenue trackers and provide routine inputs for monthly finance and board reporting needs.
• Contract & documentation alignment: Collect required information from approved sources, enter details into templates, and support alignment to Clinical Trials Unit contracts.
• Governance, audit readiness & issue management: Identify discrepancies, raise invoicing/data issues to the right finance contacts, maintain audit-ready records, and support internal/sponsor audit responses.

Skills

Attention to detail

Communication skills

Time management

Education

Finance / Accounting / Business degree or equivalent

Tools

Microsoft Excel

Job description

Why Chris O’Brien Lifehouse?

Join one of Australia’s leading comprehensive cancer centres and help shape the future of specialist cancer care.

Located in Camperdown, with excellent access to public transport, Chris O’Brien Lifehouse is a Not for Profit, world-class cancer hospital integrating treatment, research, education, and emotional support under one roof. With 149 inpatient beds, 12 operating theatres, 22 ICU-level beds, day therapy and radiotherapy services, we offer advanced technologies in a purpose-built facility designed to support patients and staff alike.

The Opportunity

The Clinical Trials Finance Assistant provides entry-level administration support to the Clinical Trials Finance function. The role focuses on accurate data entry, invoice and documentation support, routine debtor follow-up assistance, and preparing information for review by senior finance team members.

Key Responsibilities:

• Debt & payment follow-up: Prepare aged debtor review lists, reminders, and escalations for overdue invoices needing Finance Officer/Manager review.
• Invoicing & billing support: Maintain invoicing schedules and support end-to-end clinical trials invoicing with accurate documentation, checks, and on-time issuance.
• Financial tracking & reporting inputs: Update approved accrual/revenue trackers and provide routine inputs for monthly finance and board reporting needs.
• Contract & documentation alignment: Collect required information from approved sources, enter details into templates, and support alignment to Clinical Trials Unit contracts.
• Governance, audit readiness & issue management: Identify discrepancies, raise invoicing/data issues to the right finance contacts, maintain audit-ready records, and support internal/sponsor audit responses.

Requirements:

• Completion of a relevant degree in Finance, Accounting, Business, or equivalent.
• At least 12 months experience in finance administration, accounts support, or billing administration (or equivalent capability gained through work/study).
• Strong attention to detail and high level of accuracy.
• Good communication skills (written and verbal) and confidence following instructions.
• Strong time management and organisation; able to meet agreed timeframes.
• Proficient use of Microsoft Excel, including sorting/filtering, basic formulas, and data checking.

Desirable:

• Experience working in Clinical Trials and/or Healthcare finance.
• Knowledge of basic invoicing, accrual concepts, and billing schedules.
• Familiarity with contract terminology and documentation requirements (desirable).
• Tech-1 experience (highly desirable, not essential).

What We Offer

• Competitive salary packaging through SmartSalary of up to $15,900 per annum
• Access to confidential counselling and wellbeing support through our EAP
• Subsidised gym membership through Fitness Passport (for you and your family)

A Workplace That Welcomes Everyone

At Chris O’Brien Lifehouse, we are committed to a culture of inclusion and respect. We value the unique backgrounds and perspectives of our team and actively support, staff from diverse cultural and linguistic backgrounds, LGBTIQA+ communities, Indigenous staff, people living with disabilities, and people of all ages and faiths.