Clinical Trials Assistant

Sinclair Dermatology; Melbourne; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Employee Assistance Program (EAP)

Staff discounts on services

Large dermatology practice

Collaborative team culture

Job summary

Sinclair Dermatology in Melbourne is seeking a Clinical Trials Assistant to support the delivery of clinical trials, including sample processing, data entry and daily operations. You will work with Study Coordinators to maintain accurate records and participant safety according to GCP and SOPs.

The role requires biomedical/health science background, strong organisation, attention to detail and excellent communication within a multidisciplinary team.

Qualifications

• qualification or relevant studies in biomedical science, health science, nursing, laboratory science or a related discipline, or equivalent relevant experience.
• Strong organisational skills and demonstrated ability to manage competing priorities in a busy clinical or research environment.
• High level of attention to detail, accuracy and commitment to maintaining quality documentation.
• Strong written and verbal communication skills, with a professional and participant-focused approach.
• Ability to work collaboratively within a multidisciplinary team while independently managing delegated responsibilities.
• Proficiency in Microsoft Office applications and ability to learn electronic clinical research systems.

Responsibilities

• Assist Study Coordinators with day-to-day coordination and delivery of clinical trial activities.
• Communicate with participants, manage enquiries, appointments and recruitment.
• Process, prepare, store, document and coordinate shipment of biological samples.
• Monitor laboratory equipment and storage conditions, escalating issues as needed.
• Complete accurate data entry and review study documentation.
• Manage clinical trial supplies, kits, inventory and expiry dates.
• Prepare participant files and study materials for visits.
• Maintain clean, safe clinical areas and ensure confidentiality and SOP compliance.

Skills

Organisational skills

Attention to detail

Written and verbal communication

Team collaboration

Proficiency in MS Office

Education

Biomedical/Health science degree or equivalent

Tools

Microsoft Office

Electronic clinical research systems

Job description

About Us

Sinclair Dermatology is one of Australia’s largest and most innovative dermatology practices seeing over 70,000 patients per year. Featuring a specialist clinic with more than 16 dermatologists, 6 fellows and a plastic surgeon, spread over three locations. We also house Australia’s largest Clinical Trials unit, a Hair Transplant unit, a Dermal and Laser clinic and a specialist Hair Salon. We are a globally recognised medical centre led by internationally renowned Dermatologist, Professor Rodney Sinclair. Our main office is conveniently located in East Melbourne with additional centres in Pascoe Vale South & Parkville.

About the Role

The Clinical Trials Assistant (CTA) supports the efficient, high-quality and compliant delivery of clinical trials by providing essential clinical, laboratory, data management and administrative support to the wider clinical trials team. A high level of initiative, reliability and accountability in completing delegated tasks while recognising the boundaries of their role is expected from this role.

The role is responsible for primarily assisting with biological sample processing, study documentation, data entry, clinical supplies management and daily operational readiness. Working collaboratively with Study Coordinators and other members of the clinical trials team, the CTA contributes to maintaining accurate study records, participant safety, protocol compliance and operational efficiency in accordance with ICH Good Clinical Practice (GCP), approved study protocols and the Unit’s Standard Operating Procedures (SOPs).

Responsibilities

• Assist Study Coordinators with the day-to-day coordination and delivery of clinical trial activites.
• Communicate with participants, manage enquiries, appointments, recruitment and general administrative matters.
• Process, prepare, store, document and coordinate the shipment of biological samples in accordance with study requirements.
• Monitor laboratory equipment, temperature-controlled storage and investigational product requirements, escalating issues when required.
• Complete accurate and timely data entry, review study documentation and assist with resolving data queries.
• Manage clinical trial supplies, laboratory kits, stock levels, expiry dates and associated inventory records.
• Prepare participant files, source documentation and study materials for scheduled clinical trial visits.
• Maintain clean, safe and operational clinical areas while supporting confidentiality, GCP, SOPs, infection control and high standards of participant care.

About You

Essential

• Qualification or relevant studies in biomedical science, health science, nursing, laboratory science or a related discipline, or equivalent relevant experience.
• Strong organisational skills and demonstrated ability to manage competing priorities in a busy clinical or research environment.
• High level of attention to detail, accuracy and commitment to maintaining quality documentation.
• Strong written and verbal communication skills, with a professional and participant-focused approach.
• Ability to work collaboratively within a multidisciplinary team while independently managing delegated responsibilities.
• Proficiency in Microsoft Office applications and ability to learn electronic clinical research systems.
• Understanding of confidentiality, data integrity and appropriate handling of sensitive participant information.

Desirable

• Previous experience in clinical trials, clinical research, healthcare or laboratory environments.
• Knowledge of ICH-GCP and clinical trial regulatory requirements.
• Experience in biological sample processing, laboratory equipment operation or sample shipment procedures.
• Familiarity with EDC systems, electronic medical records and clinical trial documentation.
• Experience supporting participant recruitment, appointment coordination or clinical administration.

Why Join Sinclair Dermatology?

• Be a part of a dynamic, supportive, and collaborative team and workplace with a positive team culture
• Work at one of Australia’s largest and most respected dermatology practices
• Access our Employee Assistance Program (EAP) for career, conflict, lifestyle, and legal support
• Enjoy staff discounts on hair salon services, dermal and laser treatments, and dermatology consultations