Clinical Operations Administrator

Children's Cancer Institute; Sydney; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

World-class facility

Wellbeing days (paid)

Fitness Passport access

UNSW education discounts

Job summary

The Children's Cancer Institute in Sydney seeks an experienced Clinical Operations Administrator to support the Liquid Biopsy program, coordinating sample flow, timelines, and cross-site collaboration to accelerate translational research. You will manage end-to-end intake, workflow tracking, and delivery of clinical reports and program milestones, ensuring accuracy and timely delivery.

This role bridges laboratory teams, clinical partners, and stakeholders to deliver actionable insights that can

Qualifications

• Strong organisational communication between clinical, laboratory, and management teams.
• Excellent attention to detail with experience handling sensitive documents.
• Familiarity with Laboratory Information Management Systems (LIMS) and clinical databases.
• Background in project coordination or workflow management.
• Proficient in Microsoft Office and workflow platforms (e.g., monday.com, Jira, Smartsheet).

Responsibilities

• Coordinate end-to-end intake and workflow tracking for samples and data.
• Maintain delivery timelines for sample processing milestones and reports.
• Act as an operational link between laboratories, clinical sites, and stakeholders.
• Support program deliverables within the national ZERO Childhood Cancer framework.

Skills

Organisational communication

Attention to detail

LIMS familiarity

Project coordination

MS Office proficiency

Workflow tracking tools

Tools

LIMS

Jira

Smartsheet

monday.com

Job description

For over 40 years, our shared commitment to curing childhood cancer has united us. Together, we continue to accelerate the answers to make that possible.

To accomplish our vision, we’re seeking someone who lives our values: owning and delivering meaningful work, collaborating to drive impact, challenging the status quo to create a better future, and balancing logic with empathy. Let’s achieve more, together.

The Clinical Operations Administrator will work within our Liquid Biopsy program providing essential operational, administrative, and logistical coordination. This role serves as an operational engine between laboratory teams, clinical partner sites, sample processing pipelines, and project stakeholders. A key objective of this position is managing end-to-end request intake, workflow tracking, and delivery timelines to ensure all sample processing milestones, clinical reports, and program deliverables are completed accurately and on time, every time. Working within the national ZERO Childhood Cancer framework, the program bridges translational research pipelines and clinical application to deliver actionable insights and improve therapeutic outcomes.

To succeed you will have…

• Strong organisational communication skills to interface effectively between clinical specialists, laboratory scientists, and management teams.
• Exceptional attention to detail with extensive experience managing specimen logs, databases, or sensitive clinical documents.
• Familiarity with Laboratory Information Management Systems (LIMS), clinical trial management systems or other health related database systems would be an advantage. As would prior work within a healthcare environment.
• Demonstrated background in project coordination or workflow management
• Strong technical proficiency with Microsoft suites and project management/workflow tracking platforms (e.g., monday.com, Jira, Smartsheet).
• Sample handling and tracking experience.

Those with direct clinical trial or patient/clinician facing roles will be viewed well. In addition to those with direct clinical trial and pathology reporting experience, we will consider experienced veterinary/ dental nurses and practice managers.

We will support you to be your best with benefits that include but are not limited to:

• Working in a world-class, purpose-built facility, the only one in Australia dedicated to curing childhood cancer
• Focus on employee wellbeing, including up to 5 gifted wellbeing days off (paid) per year
• Access to Fitness Passport, with access to an extensive choice of fitness facilities across Sydney at discounted rates
• Corporate discounts and discounts on education through UNSW

Join us to shape a future every child deserves and to find meaning in your own. Because together, we can cure every child of cancer. It’s not if, it’s when.

Additional information about Children's Cancer Institute can be found on our website at: https://www.ccia.org.au/jobs-study . We make hiring decisions based on your experience, skills and passion, as well as how you can enhance Children’s Cancer Institute and our culture. We embrace diversity and encourage you to advise of any reasonable adjustments you may need during the recruitment process.