Client Care Coordinator - Part Time

MAYDAY Recruitment Group; Perth; On-site; AUD 34,000 - 44,000; Part time

Job summary

MAYDAY Recruitment is partnering with a respected pet aftercare organisation in Bayswater, WA, seeking a compassionate Part-Time Client Care Coordinator. The role blends customer service, administration and hands-on pet aftercare in a busy, office-based setting.

You’ll manage calls, emails and data entry, supporting grieving clients with empathy, coordinating pet collections and viewings, and ensuring records are accurate and up to date.

Qualifications

• Strong administration and data entry abilities.
• Experience handling high volumes of calls and emails.
• Ability to remain calm and professional with grieving clients.
• Reliable, organised and able to prioritise in a busy environment.
• Clear communication and teamwork across stakeholders.

Responsibilities

• Handle a high volume of inbound and outbound calls, emails and online requests promptly and professionally.
• Support clients experiencing grief or distress with compassion and empathy.
• Enter data accurately, process payments and maintain client/veterinary records.
• Coordinate pet collections, bookings and communications between clients, clinics and internal teams.
• Welcome clients to viewings and prepare pets for viewings with care and dignity.
• Identify and escalate client or operational issues as required.

Skills

Administration

Customer service

Emotional resilience

Attention to detail

Communication skills

Job description

MAYDAY Recruitment is partnering with a highly respected organisation within the pet aftercare industry to find a compassionate and resilient Part-Time Client Care Coordinator to join their team in Bayswater, WA.

Saying goodbye to a much-loved pet is an incredibly personal experience, and this role plays an important part in supporting families through a difficult time. Combining exceptional customer service, strong administration and hands‑on pet aftercare, you'll help ensure every client and their beloved companion is treated with care, dignity and respect.

Working in a fast-paced, fully office-based environment, you'll balance a high volume of inbound and outbound calls, email enquiries and administration with the practical side of pet aftercare. From coordinating collections and managing client information to preparing pets for viewings, this is a hands‑on role that requires emotional resilience, attention to detail and a strong work ethic.

About the Role

No two days will be the same, and you'll be responsible for a combination of customer service, administration and operational support, including:

Managing a high volume of inbound and outbound calls, email enquiries and online requests in a timely and professional manner.

Supporting clients who may be experiencing grief, frustration or distress, providing compassionate service while maintaining professionalism.

Completing accurate data entry, processing payments and maintaining client and veterinary clinic records.

Coordinating pet collections, bookings and communication between clients, veterinary clinics and internal teams.

Welcoming clients attending appointments to view their beloved pets or collect their ashes.

Preparing deceased pets for viewings, ensuring they are handled with care and dignity.

Preparing viewing rooms and maintaining high standards of hygiene, presentation and cleanliness.

Identifying and escalating client concerns or operational issues as required.

About You

We're looking for someone who is compassionate, dependable and highly organised, but equally comfortable working at pace and managing competing priorities.

You’ll ideally bring:

Strong administration skills: You're detail-oriented, accurate and efficient, with the ability to manage a substantial workload without compromising on quality.

Customer service experience: You're confident managing a high volume of calls and emails, handling enquiries and navigating challenging conversations with empathy and professionalism.

Emotional resilience: You can remain calm and composed when dealing with clients who may be grieving, upset or frustrated, while continuing to deliver a high standard of service.

A hands‑on approach: You're happy to get involved in all aspects of the role, including the practical preparation and handling of deceased pets for viewings.

Reliability and consistency: You're dependable, punctual and committed to being a valued member of a close-knit operational team.

Strong communication skills: You can communicate clearly, follow processes and work collaboratively with clients, veterinary clinics and internal stakeholders.

Experience in a veterinary clinic or the animal care industry would be highly regarded. Candidates with backgrounds in busy call centres, customer service or administration will also be considered, provided they have the right temperament and are comfortable with the practical aspects of pet aftercare.

Please note: This role involves handling deceased pets and preparing them for client viewings. Candidates must feel comfortable undertaking these responsibilities.

What's on Offer?

The opportunity to make a meaningful difference to families during an emotional time.

A part‑time opportunity offering a consistent weekly roster.

A varied role combining customer service, administration and practical pet aftercare.

The opportunity to join a team committed to providing compassionate and professional service.

Location: Bayswater, WA.

Monday and Tuesday: 8:30 am – 4:30 pm.

Work arrangement: Fully office-based.

Hours: 24 hours per week across three days.