Client Care Coordinator - Part Time

MAYDAY Recruitment Group; City of Devonport; On-site; AUD 34,000 - 44,000; Part time

Job summary

MAYDAY Recruitment Group is partnering with a respected pet aftercare organization to find a compassionate and resilient Part-Time Client Care Coordinator in Bayswater, WA. This fully office-based role involves a mix of customer service, administration, and practical pet aftercare tasks to support families during a difficult time.

You’ll handle calls and emails, enter data accurately, coordinate pet collections, and prepare viewing rooms while maintaining high standards of hygiene and care.

Qualifications

• Strong administration and data-entry skills.
• Experience handling high-volume calls and emails with empathy.
• Ability to stay calm and professional under pressure.
• Willingness to assist with practical pet aftercare tasks.
• Reliable, punctual and team-focused.

Responsibilities

• Handle a high volume of inbound/outbound calls and emails promptly and professionally.
• Support grieving clients with compassionate service while maintaining professionalism.
• Enter data accurately, process payments and maintain records.
• Coordinate pet collections, bookings and communications between clients, clinics and internal teams.
• Prepare viewing rooms and assist with pet aftercare activities as required.
• Identify and escalate client concerns or operational issues as needed.

Skills

Administrative excellence

Customer service

Emotional resilience

Multitasking

Clear communication

Job description

MAYDAY Recruitment is partnering with a highly respected organisation within the pet aftercare industry to find a compassionate and resilient Part-Time Client Care Coordinator to join their team in Bayswater, WA.

Saying goodbye to a much-loved pet is an incredibly personal experience, and this role plays an important part in supporting families through a difficult time. Combining exceptional customer service, strong administration and hands-on pet aftercare, you'll help ensure every client and their beloved companion is treated with care, dignity and respect.

Working in a fast-paced, fully office-based environment, you'll balance a high volume of inbound and outbound calls, email enquiries and administration with the practical side of pet aftercare. From coordinating collections and managing client information to preparing pets for viewings, this is a hands-on role that requires emotional resilience, attention to detail and a strong work ethic.

About the Role

No two days will be the same, and you'll be responsible for a combination of customer service, administration and operational support, including:

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  Managing a high volume of inbound and outbound calls, email enquiries and online requests in a timely and professional manner.
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  Supporting clients who may be experiencing grief, frustration or distress, providing compassionate service while maintaining professionalism.
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  Completing accurate data entry, processing payments and maintaining client and veterinary clinic records.
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  Coordinating pet collections, bookings and communication between clients, veterinary clinics and internal teams.
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  Welcoming clients attending appointments to view their beloved pets or collect their ashes.
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  Preparing deceased pets for viewings, ensuring they are handled with care and dignity.
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  Preparing viewing rooms and maintaining high standards of hygiene, presentation and cleanliness.
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  Identifying and escalating client concerns or operational issues as required.

About You

We're looking for someone who is compassionate, dependable and highly organised, but equally comfortable working at pace and managing competing priorities.

You'll ideally bring:

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  Strong administration skills: You're detail-oriented, accurate and efficient, with the ability to manage a substantial workload without compromising on quality.
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  Customer service experience: You're confident managing a high volume of calls and emails, handling enquiries and navigating challenging conversations with empathy and professionalism.
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  Emotional resilience: You can remain calm and composed when dealing with clients who may be grieving, upset or frustrated, while continuing to deliver a high standard of service.
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  A hands-on approach: You're happy to get involved in all aspects of the role, including the practical preparation and handling of deceased pets for viewings.
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  Reliability and consistency: You're dependable, punctual and committed to being a valued member of a close-knit operational team.
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  Strong communication skills: You can communicate clearly, follow processes and work collaboratively with clients, veterinary clinics and internal stakeholders.

Experience in a veterinary clinic or the animal care industry would be highly regarded. Candidates with backgrounds in busy call centres, customer service or administration will also be considered, provided they have the right temperament and are comfortable with the practical aspects of pet aftercare.

Please note:

This role involves handling deceased pets and preparing them for client viewings. Candidates must feel comfortable undertaking these responsibilities.

What's on Offer?

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  The opportunity to make a meaningful difference to families during an emotional time.
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  A part-time opportunity offering a consistent weekly roster.
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  A varied role combining customer service, administration and practical pet aftercare.
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  The opportunity to join a team committed to providing compassionate and professional service.

Hours & Location

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  Location: Bayswater, WA.
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  Sunday: 8:00 am - 4:00 pm.
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  Monday and Tuesday: 8:30 am - 4:30 pm.
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  Work arrangement: Fully office-based.
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  Hours: 24 hours per week across three days.