Civil Engineering Admin Specialist – Flexible Hours

Inverell Shire Council; Inverell; On-site; AUD 58,000 - 69,000; Full time

Benefits offered by this job

Ongoing training and professional dev.

Salary packaging opportunities

Flexible working arrangements

Fitness Passport access

Job summary

Inverell Shire Council seeks a motivated Civil Services Assistant to support the Civil Engineering Branch with administration, clerical tasks and customer service. You will handle correspondence, records, reports and coordination for field bookings.

You’ll assist engineers on project administration, QA on works, budgeting and grant reporting while maintaining high service standards. A 35-hour week, with standard 8:30am–4:30pm hours, is offered.

Qualifications

• Proven successful experience in an office environment.
• Ability to operate in an office environment using Word, Excel, Outlook, PowerPoint and similar apps.
• Experience with budgets and financial reconciliation.
• Commitment to customer service excellence.
• Ability to work independently and in a team.
• Ability to produce high-quality work under pressure and meet deadlines.
• Possession of SafeWork NSW General Construction Induction Card (White Card).
• Experience in engineering operations including construction, maintenance, traffic, structures, design or asset management.
• Ability to implement systems and procedures that improve administrative efficiency.

Responsibilities

• Provide word processing, clerical and admin support including correspondence and reports.
• Act as a point of contact between public and Civil Engineering staff; deliver high-quality customer service.
• Investigate customer service requests and ensure Pathway records are updated.
• Respond to customer requests within required timeframes and maintain records.
• Coordinate sporting field, park and garden bookings.
• Prepare reports and documentation for the Manager Civil Engineering.
• Assist Engineers with project development, administration and major civil projects.
• Assist with QA processes for construction and maintenance works.
• Assist with financial acquittals, grants and reporting; assist with heavy vehicle assessments.

Skills

Office administration

Customer service

Teamwork

Work under pressure

Budget & reconciliation

Attention to detail

Communication

Problem solving

Electrical/ civil operations knowledge

Education

NSW HSC/School Certificate

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Inverell Shire Council seeks a motivated Civil Services Assistant to support the Civil Engineering Branch with administration, clerical tasks and customer service. You will handle correspondence, records, reports and coordination for field bookings.

You’ll assist engineers on project administration, QA on works, budgeting and grant reporting while maintaining high service standards. A 35-hour week, with standard 8:30am–4:30pm hours, is offered.