Part-Time Project Admin & Coordination Specialist

University of Western Australia; Western Australia; Hybrid; AUD 40,000 - 54,000; Part time

Job summary

The University of Western Australia invites applications for a casual, part-time administrative and project support role within the Einstein-First Project, housed in the School of Physics, Mathematics and Computing. You will help coordinate meetings, manage calendars, and liaise with schools, researchers, government representatives and donors.

You will handle records, data administration, website content, newsletters and event logistics, and assist with teacher professional learning programs to

Qualifications

• Relevant administrative qualifications and demonstrated experience in administration, project coordination, office management or a similar support role.
• Excellent written and verbal communication skills, with strong attention to detail and the ability to prepare, edit and maintain accurate, professional documentation.
• Strong organisational and time management skills, with a proven ability to manage competing priorities, coordinate multiple activities simultaneously and consistently meet deadlines.
• Demonstrated ability to work independently, show initiative, solve problems and collaborate effectively within a small, high-performing team.
• Proficiency across Microsoft Office applications, databases, online collaboration tools, email systems and digital platforms, together with experience maintaining records and stakeholder information.

Responsibilities

• Provide high-quality administrative and project support for the Einstein-First Project, supporting delivery of research, education and outreach activities.
• Coordinate meetings, calendars, communications and stakeholder engagement with schools, researchers, government representatives, donors and external partners.
• Support project operations through records management, research data administration, ethics documentation, website content coordination, newsletters, event administration and maintenance of digital resources.
• Assist with planning, promotion and delivery of teacher professional learning programs, seminars and outreach activities contributing to STEM engagement.

Skills

Administrative support

Project coordination

Office management

Stakeholder engagement

Communication skills

Tools

Microsoft Office

databases

online collaboration tools

Job description

The University of Western Australia invites applications for a casual, part-time administrative and project support role within the Einstein-First Project, housed in the School of Physics, Mathematics and Computing. You will help coordinate meetings, manage calendars, and liaise with schools, researchers, government representatives and donors.

You will handle records, data administration, website content, newsletters and event logistics, and assist with teacher professional learning programs to