Casual Events & Admin Coordinator - Newcastle

Engineers Australia Group; Newcastle City Council; On-site; AUD 20,000 - 28,000; Part time

Job summary

Engineers Australia is seeking an Events and Admin Assistant for our Newcastle Division to support on-site events and coordination of off-site activities. The role includes AV management, registration handling, and general office administration in a casual, part-time capacity (up to 20 hours per fortnight) based in Newcastle, NSW.

The role requires studying or qualification in a relevant field, with events or hospitality experience preferred, and a strong focus on customer service,

Qualifications

• Studying or qualified in a relevant field; events or hospitality experience preferred.
• Interpersonal skills: positive, customer-focused, reliable and team-oriented.
• Strong written and verbal communication; professional and calm under pressure.
• Technical skills: comfortable with AV equipment; proficient with Microsoft 365.

Responsibilities

• Event Setup & Support: prepare, host, and close events including catering, registrations, AV setup, safety procedures and venue cleanliness.
• Technical Operations: operate and maintain AV equipment (mics, PCs, projectors) during events.
• Stakeholder & Guest Engagement: support presenters, liaise with guests, manage registrations and assist at offsite events.
• Administrative Tasks: handle event reporting, volunteer database, certificates, venue liaison and general office administration.
• Customer Service & Safety: respond to inquiries professionally, ensure WHS compliance and maintain attendance records.

Skills

AV equipment

Customer service

Communication

Teamwork

Education

Relevant field study

Tools

Microsoft 365

Job description

Engineers Australia is seeking an Events and Admin Assistant for our Newcastle Division to support on-site events and coordination of off-site activities. The role includes AV management, registration handling, and general office administration in a casual, part-time capacity (up to 20 hours per fortnight) based in Newcastle, NSW.

The role requires studying or qualification in a relevant field, with events or hospitality experience preferred, and a strong focus on customer service,