C-suite Executive Assistant

Mars Recruitment; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

MARS Recruitment is seeking a seasoned Executive Assistant to support a senior CFO on an initial 3-month contract in Sydney. You will operate at executive level, managing sensitive information with discretion in a fast-paced corporate environment.

You will handle complex diary management, coordinate meetings and travel, prepare presentations and board papers, and liaise with senior stakeholders. This role requires superb organisation, proactive communication, and a professional approach.

Qualifications

• Proven experience as an Executive Assistant, ideally supporting a CFO or senior Finance Executive.
• Experience working in a fast-paced, corporate environment.
• Highly organised with excellent attention to detail.
• Strong communication and stakeholder management skills.
• Confident managing competing priorities and working with senior executives.
• Professional, polished and proactive in your approach.

Responsibilities

• Provide high-level executive support to the CFO.
• Manage a complex diary, meetings and competing priorities.
• Coordinate meetings, agendas, minutes and follow-up actions.
• Assist with travel arrangements and expense management.
• Prepare and coordinate presentations, reports and correspondence.
• Assist with board and committee papers.
• Liaise with senior internal and external stakeholders.
• Support the CFO with ad hoc projects and administrative requirements.
• Maintain a high level of confidentiality and professionalism at all times.

Skills

Executive Assistant

Job description

We are seeking a seasoned Executive Assistant to support a senior CFO on an initial 3-month contract.

This is a fantastic opportunity for an experienced EA who is confident working at an executive level and understands the pace, discretion and attention to detail required to support a CFO within a fast-paced corporate environment.

Key Responsibilities:

Provide high-level executive support to the CFO

Manage a complex diary, meetings and competing priorities

Coordinate meetings, agendas, minutes and follow-up actions

Assist with travel arrangements and expense management

Prepare and coordinate presentations, reports and correspondence

• Assiting with board and committee papers

Liaise with senior internal and external stakeholders

Support the CFO with ad hoc projects and administrative requirements

Maintain a high level of confidentiality and professionalism at all times

• Reporting and coordinating completion of deliverables for the Finance Team

Key Requirments:

Proven experience as an Executive Assistant, ideally supporting a CFO or senior Finance Executive

Comfortable operating in a fast-paced, corporate environment

Highly organised with excellent attention to detail

Strong communication and stakeholder management skills

Confident managing competing priorities and working with senior executives

Professional, polished and proactive in your approach

Available to commit to an initial 3-month contract

• Can travel to the CBD and Sydney Olympic Park