Business Support Officer

Department of Energy, Environment and Climate Action VIC; Melbourne; Hybrid; AUD 60,000 - 75,000; Part time

Benefits offered by this job

Hybrid work arrangements

Job summary

The Department of Energy, Environment and Climate Action VIC – Melbourne VIC is seeking a Business Support Officer to coordinate and deliver branch-wide administrative support. The role provides high level confidential support to the Senior leadership team and manages incoming requests while coordinating workflow.

You will assist with ministerial documentation, event coordination, meeting materials and minutes, and general project administration. Hybrid work, 0.5 FTE, fixed-term for 2 years.

Qualifications

• Proven experience in performing a broad range of administrative support functions in a contemporary office environment.
• Experience in SharePoint, ECM and Oracle will be considered favourable.
• Demonstrated organisational skills with the capacity to use initiative and flexibility in managing a multifaceted, variable workload.
• Formal qualifications would be well regarded but is not essential.

Responsibilities

• Coordinate and deliver branch-wide administrative support.
• Prepare ministerial documentation and reports, organising information for ministerial teams.
• Provide administrative assistance to branch projects and programs.
• Coordinate in-person events, meetings and forums, prepare materials and meeting minutes.

Skills

Administrative support

Organisational skills

Education

Formal qualifications encouraged

Tools

SharePoint

ECM

Oracle

Job description

Department of Energy, Environment and Climate Action VIC – Melbourne VIC

The Business Support Officer coordinates and delivers branch-wide administrative support in one of the six divisions across the Energy Group. The position provides high level confidential support to the Senior leadership team and their managements to manage incoming requests and coordinate workflow. The primary focus of the role is to provide high quality project and administrative support across the divisions, including:

• Preparing hard copy documentation or reports for ministerial offices, including gathering relevant information, organising it effectively and presenting it in folders for the ministerial team.
• Providing administrative assistance to the Branch’s projects and programs.
• In person event coordination, team or committee meetings and forums, preparing presentation material, meeting minutes and any other material required for executive staff.
• General project administrative services to all staff working in the team.

The position requires a sound knowledge of government processes, operating contemporary office systems and experience in providing administrative support in a dynamic and time sensitive workplace. A capacity to work independently and as part of a team is important along with excellent interpersonal skills.

Specialist/Technical Expertise/Qualifications

• Proven experience in performing a broad range of administrative support functions in a contemporary office environment.
• Experience in SharePoint, ECM and Oracle will be considered favourable.
• Demonstrated organisational skills with the capacity to use initiative and flexibility in managing a multifaceted, variable workload.
• Relevant, formal qualifications would be well regarded but is not essential

This is a fixed term, part time position (0.5 FTE) available for a period of 2 years. The work location for this position is 8 Nicholson St, East Melbourne with hybrid work arrangements available.

To be considered for this position, applicants are encouraged to submit a resume and cover letter (no longer than 2 pages) summarising their skills and relevant experience.

Please refer to the Key Selection Criteria provided in the Position Description, including the mandatory requirements.

Other relevant information:

Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a Nationally Coordinated Criminal History Check.

To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing position is only available to an Australian/New Zealand citizen or an Australian Permanent Resident.

An inclusive, culturally safe and flexible workplace

DEECA fosters an inclusive workplace culture and is committed to a fair, accessible, and equitable recruitment process.

We strongly encourage Aboriginal and or Torres Strait Islander people to apply. We recognise the strengths, knowledge and perspectives First Nations people bring and DEECA is committed to a culturally safe and respectful workplace. If you need support to participate, please contact ***************@deeca.vic.gov.au.

We support flexible working arrangements, including hybrid work, varied hours, part-time work and job sharing. For more information about our recruitment processes, visit applying for a role with us.

Applications close 11.59pm on Tuesday, 03 November 2026.