Business Support Officer

Energy Group - DEECA; Melbourne; Hybrid; AUD 45,000 - 59,000; Part time

Job summary

Energy Group - DEECA in Melbourne is seeking a Business Support Officer to provide high‑quality administrative and project support across the division. The role focuses on confidential support to senior leaders, coordinating workflows, preparing ministerial documentation, and coordinating events and meetings.

The ideal candidate has proven experience in administrative support, with familiarity in SharePoint, ECM and Oracle, strong organisational skills, and the ability to work independently in a

Qualifications

• Broad range administrative support experience in a contemporary office environment.
• Experience in SharePoint, ECM and Oracle is favourable.
• Demonstrated organisational skills and ability to manage a multifaceted workload.
• Formal qualifications are good but not essential.

Responsibilities

• Prepare ministerial office documentation and reports.
• Provide administrative support to branch projects and programs.
• Coordinate in-person events, meetings and prepare materials.
• Deliver general project administrative services across the team.

Skills

Administrative support

Office systems

Interpersonal skills

Education

Relevant formal qualifications would be well regarded

Tools

SharePoint

ECM

Oracle

Job description

Department of Energy, Environment and Climate Action

The Business Support Officer coordinates and delivers branch-wide administrative support in one of the six divisions across the Energy Group. The position provides high level confidential support to the Senior leadership team and their managements to manage incoming requests and coordinate workflow. The primary focus of the role is to provide high quality project and administrative support across the divisions, including:

• Preparing hard copy documentation or reports for ministerial offices, including gathering relevant information, organising it effectively and presenting it in folders for the ministerial team.
• Providing administrative assistance to the Branch's projects and programs.
• In person event coordination, team or committee meetings and forums, preparing presentation material, meeting minutes and any other material required for executive staff.
• General project administrative services to all staff working in the team.

The position requires a sound knowledge of government processes, operating contemporary office systems and experience in providing administrative support in a dynamic and time sensitive workplace. A capacity to work independently and as part of a team is important along with excellent interpersonal skills.

Specialist/Technical Expertise/Qualifications

• Proven experience in performing a broad range of administrative support functions in a contemporary office environment.
• Experience in SharePoint, ECM and Oracle will be considered favourable.
• Demonstrated organisational skills with the capacity to use initiative and flexibility in managing a multifaceted, variable workload.
• Relevant, formal qualifications would be well regarded but is not essential

This is a fixed term, part time position (0.5 FTE) available for a period of 2 years. The work location for this position is 8 Nicholson St, East Melbourne with hybrid work arrangements available.

To be considered for this position, applicants are encouraged to submit a resume and cover letter (no longer than 2 pages) summarising their skills and relevant experience.

Please refer to the Key Selection Criteria provided in the Position Description, including the mandatory requirements.

Applications close 11.59pm on Tuesday, 03 November 2026.

Other relevant information:

Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a Nationally Coordinated Criminal History Check.

To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing position is only available to an Australian/New Zealand citizen or an Australian Permanent Resident.

An inclusive, culturally safe and flexible workplace

DEECA fosters an inclusive workplace culture and is committed to a fair, accessible, and equitable recruitment process.

We strongly encourage Aboriginal and or Torres Strait Islander people to apply. We recognise the strengths, knowledge and perspectives First Nations people bring and DEECA is committed to a culturally safe and respectful workplace. If you need support to participate, please contact ***************@deeca.vic.gov.au.

We support flexible working arrangements, including hybrid work, varied hours, part-time work and job sharing. For more information about our recruitment processes, visit applying for a role with us.