Business Support Officer

Department for Housing and Urban Development; Adelaide; On-site; AUD 74,000 - 79,000; Full time

Job summary

Department for Housing and Urban Development in Adelaide is seeking a Business Support Officer to deliver high-quality executive support and administrative services to the Governance team. The role manages multiple priorities in a fast-paced environment across the directorate.

Key duties include handling inquiries by phone/email/letter, coordinating briefings and governance papers, and ensuring timely action on meeting minutes and follow-ups, as well as reports for business deliverables.

Qualifications

• Proven experience in providing executive support services, including telephone screening, diary and inbox management.

Responsibilities

• Attend to and monitor incoming enquiries by telephone, email and letter.
• Assist with the collation and coordination of briefings and presentations.
• Oversee the coordination of agendas and papers for governance and leadership level meetings, as well as recording and follow-up on action items in a timely manner.
• Assist with the collation and coordination of reports related to business deliverables.

Skills

Executive support

Diary management

Meeting coordination

Documentation editing

Correspondence drafting

Job description

Who are we

Our department's primary objective is the delivery of homes and housing options for South Australians. In response to the national housing crisis, we are committed to accelerating the build of a diverse range of housing options. We strive to find solutions to the urgent demand for housing security. Our mission focuses on coordinating various portfolios related to housing, housing infrastructure, urban development, and planning. By ensuring sound decisions and efficient management, we strive to create sustainable, well-planned communities offering safe and affordable housing options. Join us in our endeavour to address one of the most pressing challenges of our time and make a tangible difference in the lives of our community.

The Role

Business Support Officer (BSO) is responsible for the provision of high quality, professional, confidential and responsive executive support and administrative services to support the functions of the Governance team. The BSO is required to work in a high demand, fast paced environment and be capable of juggling multiple priorities and business deliverables at any given time across the directorate.

You will hold the following responsibilities

• Attend to and monitor incoming enquiries by telephone, email and letter
• Assist with the collation and coordination of briefings and presentations.
• Oversee the coordination of agendas and papers for governance and leadership level meetings, as well as recording and follow-up on action items in a timely manner.
• Assist with the collation and coordination of reports related to business deliverables

About You

To be successful in this position, you must be able to demonstrate experience across the following key capabilities

• Proven experience in providing executive support services, including telephone screening, diary and inbox management.
• Experience in coordination of executive level committee meetings (agenda / minute taking and follow up / coordination of action items).
• Demonstrated experience coordinating the provision of a range of confidential and responsive administration services.
• Including high level accurate quality control / editing functions of department and Cabinet documentation.
• Preparation / drafting of correspondence and briefings to executive and key stakeholders.

Special Conditions

Successful applicants will be required to obtain a satisfactory Department of Human Services Criminal History Check or National Police Check prior to employment.

Remuneration

ASO3 - $74,095 min - $78,694 max plus superannuation.

Enquiries

For all confidential enquiries, please contact Clare Ashmeade at [emailprotected] or telephone [phone].