Business Support, Facilities Support

Jones Lang LaSalle Incorporated; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Jones Lang LaSalle (JLL) is seeking a Facilities Coordinator to support day-to-day facilities management across multiple sites in Sydney. The role requires strong administrative skills, site inspections, and coordination with the FM team to run compliant, efficient operations.

Responsibilities include budgeting assistance, process improvements, and maintaining effective communication with vendors and stakeholders to minimize disruption and ensure high standards of facility performance.

Qualifications

• Associates degree in facilities management, building, business or other related field or work experience (bachelor's degree, preferred).
• Minimum of two years of industry experience with facility or property administration.

Responsibilities

• Assist team with tactical planning for the team's goals and objectives to meet KPI.
• Manage key stakeholder trackers via excel & engage in communication and relationship coordination.
• Provide general overall facility management services including continuous monitoring of office / facility within the Corrigo.
• Analytic thinking to improve processes.

Skills

Customer service

MS Office

Excel

Vendor coordination

Communication

Multitasking

Organizational skills

Education

Associates degree in facilities management, building, business or other related field

Tools

Excel

MS Office

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator

The Facilities Coordinator supports the day-to-day operations of facilities management across the portfolio (National). This role works closely with the National Facilities Lead (Retail) and broader team to ensure all sites are maintained to a high standard, compliant, and operating efficiently. The position involves analytic thinking, multitasks and requires the ability to conduct regular site inspections across multiple sites throughout the year. The role will also involve coordination of maintenance activities, and strong administrative and reporting support.

Primary Responsibilities - Administrative Function

• Assist team with tactical planning for the team's goals and objectives to meet KPI
• Manage key stakeholder trackers via excel & engage in communication and relationship coordination
• Provide general overall facility management services including continuous monitoring of office / facility within the Corrigo.
• Analytic thinking to improve processes.
• Ensure strong communication, connection and support with stakeholders.
• Provide direction / information to vendors, FM team and service providers as required to ensure excellent coordination / execution of work within client environment with minimal disruption.

Compliance

• Properly and effectively administer and maintain all systems
• Assist with budgetary requests, analysis and reporting
• Assist with anticipating, researching, analysing and reporting on budget variances explanations.
• Schedule and conduct site inspections for multiple sites as required.
• Basic knowledge of what compliance means within property aspect.

Job Requirements

• Associates degree in facilities management, building, business or other related field or work experience (bachelor's degree, preferred)
• Minimum of two years of industry experience with facility or property administration.

Knowledge, Skills, and Ability

• Superior customer service skills and orientation with location and client team
• Ability to maintain professionalism always under stressful situations
• Ability to plan and manage work under time constraints
• Ability to multitask and works without direct supervision
• Proficient in MS Office, and possess strong written, verbal and people skills
• Strong organizational skills and collaborative style
• Must be proficient at Excel Spreadsheets and have the capability of customizing administrative reports.

Location: On-site - Sydney, NSW

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail]. This email is only to request an accommodation.