Facilities Manager

DAF-Jones Lang LaSalle (WA) Pty Ltd; Perth; On-site; AUD 120,000 - 150,000; Full time

Benefits offered by this job

Great employee discounts

Private Health Insurance discounts

Career opportunities with Australia's#

Job summary

Jones Lang LaSalle (JLL) Perth is seeking an experienced Facilities Manager to lead on-site operations, vendor management, and client relationships for our portfolio. You will oversee contracts, budgets, safety programs and reporting, ensuring high-value service delivery and compliance with JLL standards.

You will work with a multidisciplinary team to optimise properties, drive cost efficiencies and maintain strong stakeholder engagement across multiple levels. On-site role based in Perth, WA.

Qualifications

• Minimum 5+ years' experience in facilities management or similar.
• Basic knowledge of lease requirements and tenant management.
• Strong computer literacy including proficiency in facilities management software.

Responsibilities

• Manage People Management – ensure contractors and their staff are aligned to JLL’s core principles including teamwork, communication and work ethics.
• Client/Stakeholder Management – proactively engage stakeholders to ensure on-site client expectations are met and build effective client relationships across levels.
• Procurement & Vendor Management – manage vendors to deliver services on time and within budget and ensure procurement guidelines are followed.
• Contracts Management – plan and manage all contracts to ensure high-quality delivery at the right costs and monitor contract expiries.
• Finance Management – support financial operations, budget management and monthly reporting; review invoices and assist in budgeting.
• Health & Safety Management – ensure a safe working environment and compliance with fire, health and safety standards.
• Site Operations Management – implement building procedures, promote continuous quality improvement and oversee site operations.
• Risk Management – implement risk and disaster recovery plans, incident reporting and ESG improvement recommendations.

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Shaping the future of real estate for a better world

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

What this opportunity involves:

People Management

• Ensure contractors and their staff are aligned to JLL’s core principals which include team work , communication and work ethics

• Build and maintain an environment that supports teamwork, co-operation and performance excellence within the EG Funds portfolio team.

Client/Stakeholder Management

• Proactively engage stakeholders to ensure that on site client’s expectations are met

• Build and develop effective client / stakeholder relationships across multiple levels of the organisation

• Contribute to national account initiatives, KPIS, collaboration and goals

• K ey point of contact for Facilities and building management

• Attendance at all monthly and quarterly client + account meetings

• Attend client initiative events.

• Internal Reporting – Provide timely reporting internally, and quick response to internal requests for information. Attend monthly team meetings to review property performance. Attend those meetings/forums nominated by your Manager .

• Client Recommendations – Work with property team in the preparation of client recommendations

• Work with the Client and management team to develop a leasing strategy, taking an active role in the timely delivery of tenancies and lease documentation .

Procurement & Vendor Management

• Ensure vendors are well-managed, delivering services on time and within budget

• Ensure that vendor procurement processes comply with agreed client & account procurement guidelines as well as Jones Lang LaSalle best practice .

• Ensure invoices are processed according to JLL best practices and paid in an efficient manner .

• Monitor & manage plant & equipment life cycle recommendations

• Prepare CAPEX recommendations for the National Team

Contracts Management

• Plan and manage all contracts to ensure that they are professionally delivered at the right costs

• Ensure expiry of contracts are well-monitored and re-procurement is initiated if needed

• Ensure contracts are continually assessed to deliver best value to the client

• Positive contractor relationship management to ensure safe and effective delivery of contractor services.

• Execute monthly meetings ensuring all contractor KPI’s are met.

• Ensure meeting minutes are accurate and up to date.

• Ensure all site safety requirements are adhered to including currency JLL & site-specific inductions, current CM3 registration, current & accurate site safety plan, accurate SWMS for service and non-service-related tasks.

• Manage budget with respect to service contracts.

• Manage contract tender process within client and JLL guidelines and expectations.

• Ensure contractors are continually assessed to deliver best value to the client.

Finance Management

• Actively work to ensure that the site’s financial operations are meeting or exceeding targets and control requirements including the Jones Lang LaSalle Code of Ethics

• Ensure financial processes are followed at all times and budgets are met including providing commentary on any variances.

• Annual Plan and Budgets - Together with the other members of the management team, prepare an Annual Business Plan, Income and Expenditure Budget and Capital Expenditure Budget for each property.

• Promptly review, signoff and process invoices for payment including raising purchase orders and billing.

• Client Reporting – Working with the other members of the management team prepare monthly re-forecasting and variance reporting for each property in accordance with the timeline established by the Client .

Health & Safety Management

• Ensure the provision of a safe working environment

• Ensure compliance with statutory regulations on fire, health and safety standards

• Manage works to improve operational site safety

Site Operations Management

• Recommend continuous quality improvement practices and implement Industry Best Practice operations

• Implement building procedures and performance measures and ensure they are maintained at all times

• Review existing operations regularly to reduce costs and improve operational standards

• 24/7 emergency call support and site attendance when required

• Ensure JLL Permit to Work program is in place and adhered to. Regular refresher training with site security staff.

• Maintain consistent operational security of the building and operating systems and staff.

• Routine Site Inspections

• Liaise with tenants on any lease related issues.

• Work with the management team to understand lease requirements, assists with tenant retention and overall tenant management.

• Ensure that all property and tenant details and registers are maintained in an accurate manner

• Provide recommendations to and support client ESG improvement

Risk Management

• Ensure a property risk management program including audits are implemented and maintained

• Ensure disaster recovering and business continuity plans are implemented and maintained

• Ensure escalation procedures and incident reporting procedures are implemented in accordance with the account protocols

• Assist in the development of guidelines and strategies to ensure compliance with Jones Lang LaSalle’s business conduct

• Support National team with ongoing compliance reporting

• Engage 3 rd party specialist to complete operational and/or engineering systems auditing as determined by the onsite management team or building Owners, e.g building façade audits, lift & audits.

An overview of the role:

Assist the Property management & National team on any other tasks as required to manage the assets to the JLL standard.

Achieve Key Performance Indicators and Service Level Agreement targets. To assist in managing the portfolio to the JLL standards and best practice . Ensure client KPI measures are achieved .

Sound like you? This is what we’re looking for:

• Minimum 5+ years' experience in facilities management or similar

• Basic k nowledge of lease requirements and experience with tenant management

• Strong computer literacy including proficiency in facilities management software

Benefits :

• Great employee discounts off fitness, wellbeing & other renowned bands

• 18 weeks paid maternity leave

• Private Health Insurance Discounts

• Active Social Club

• Employee assistant program

• Novated Lease for EV cars

• Paid time off for volunteer work

• Career Opportunities with Australia's #1 Commercial Real Estate firm

• Premium offices

What you can expect from us:

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things . Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Location:

On-site –Perth, WA

REQ526857

For additional details please see our career site pages for each country.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.