Facilities Administrator/Receptionist (Part-time)

Jones Lang LaSalle Incorporated; Sydney; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Maternity leave (18 weeks)

Private Health Insurance

Employee discounts

Novated Lease for EV cars

Job summary

Jones Lang LaSalle (JLL) is seeking a Facilities Administrator & Receptionist to be the first face of the client and a welcoming, professional image for our team. This role involves reception duties, invoicing and PO support, reporting, and general administrative tasks for a global investment bank client.

You will manage meeting room bookings, office supplies, vendor coordination, and monthly reporting while upholding the firm’s procedures and standards.

Qualifications

• Minimum 2 years’ experience in a corporate front-of-house role.
• Strong customer service and communication skills.
• Well-presented and well-spoken with ability to build rapport with stakeholders at all levels.
• Ability to manage conflicting priorities and follow firm procedures.

Responsibilities

• Booking meeting rooms and coordinating logistics.
• Managing office supplies and inventory.
• Handling maintenance paperwork and related administrative tasks.
• Updating the phone directory, brochures, SOPs and newsletters.
• Preparing monthly reports and supporting the facilities manager with on-site vendor tasks.

Skills

Customer service

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Shaping the future of real estate for a better world! At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way. JLL is a global leader in helping clients envision where people live, work, play, shop, and eat.

What this opportunity involves:

Working onsite with our global investment bank client, you’ll be the face of JLL and our client—that’s why creating a welcoming yet professional image of the company is vital to your role. As our stakeholders’ first point of contact, The Facilities Administrator & Receptionist is responsible for reception duties and is required to work with the Senior Facilities Administrator, supporting activities such as invoicing and purchase orders, reporting and dashboard completion, consumables ordering and general administrative duties.

Key Responsibilities include:

• Booking meeting rooms
• Managing office supplies inventory
• Handling paperwork on maintenance-related activities
• Updating the phone directory, company brochures, SOP’s & regular newsletter communications.
• Preparing monthly reports
• Assist the facilities manager in overseeing contractors on-site and finding vendors & services as needed

Sounds like you? This is what we’re looking for:

You’ll be a front of house whizz with 2 years’ experience within a corporate environment and bring your strong ‘Customer Service A-Game’ to JLL. You will be willing to learn, and have a ‘can do’ attitude in your approach to take on responsibilities. You will be well-presented & well-spoken, and easily build good rapport with stakeholders of all levels. You must be able to manage conflicting priorities and apply holistic approaches for long-term solutions, while complying with the firm’s procedures and standards. You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you.

Benefits:

• Great employee discounts off fitness, wellbeing & other renowned brands 18 weeks paid maternity leave Private Health Insurance Discounts Active Social Club Employee assistant program Novated Lease for EV cars Paid time off for volunteer work Career Opportunities with Australia's #1 Commercial Real Estate firm Premium offices

What you can expect from us:

As an organization, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings.

JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies.

We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

Location: On-site –Sydney, NSW