Business Services Officer - Preston

Department of Families Fairness and Housing; Melbourne; Sur place; AUD 60 000 - 80 000; Plein temps

Résumé du poste

Department of Families, Fairness and Housing seeks a Business Services Officer to deliver administrative support across fleet operations, security, and office services at the Melbourne office. The role requires in-person presence to support day-to-day division operations.

Responsibilities include data entry, file management, procurement tasks, and coordinating meetings, travel, and accommodation where needed. Applicants should be eligible to work in Australia and pass pre-employment screening.

Qualifications

• General administrative support including electronic and paper file management, data entry, and word processing.
• Booking of meeting rooms and fleet, plus purchasing and financial duties.
• Maintain office supplies and oversee fleet and facility tasks.

Responsabilités

• Under general direction, provide general administrative support to the business unit, including electronic and paper file management, data entry, word processing, meeting room and fleet bookings, purchasing and financial duties, maintaining office supplies, fleet and facility tasks, and logging jobs related to building maintenance
• Answer queries, provide timely advice and undertake general follow up action as required, including correctly redirecting incoming mail and queries
• Provide support and assistance in the presentation of meetings and conferences, including coordinating papers, organising venues, catering, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements

Connaissances

Administrative support

Data entry

Word processing

Meeting coordination

Description du poste

THE ROLE The Business Services Officer provides support on a range of corporate and administrative services including, but not limited to, day to day fleet operations, office security and maintenance, provision of ID and access cards, stationery, office purchasing and accounts within a local office. An integral part of the role is in-person presence at the above office location to support the day-to-day operations of the division.

ACCOUNTABILITIES

• Under general direction, provide general administrative support to the business unit, including, but not limited to: electronic and paper file management, data entry, word processing, meeting room and fleet bookings, purchasing and financial duties, maintaining office supplies, fleet and facility tasks, and logging jobs related to building maintenance
• Answer queries, provide timely advice and undertake general follow up action as required, including correctly redirecting incoming mail and queries
• Provide support and assistance in the presentation of meetings and conferences, including coordinating papers, organising venues, catering, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements

For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)

Eligibility

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.

Work eligibility will be checked as part of the recruitment process.

Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.