Business Services Officer

Civic Recruitment Limited; Wakefield; On-site; AUD 31,000 - 47,000; Full time

Benefits offered by this job

Bi-weekly pay

Supportive team environment

Exposure to senior leadership

Job summary

Civic Recruitment Limited is seeking a proactive Business Services Officer for a 3-month contract in Wakefield. The role covers fleet, business support and committee administration, with duties such as travel planning, PO processing, and diary management for senior leadership.

The successful candidate will excel in organization, accuracy, and cross-functional collaboration, supporting internal and external stakeholders and contributing to process improvements.

Qualifications

• Proven experience in administrative or business support roles.
• Strong organizational and time management capabilities.
• Exceptional attention to detail and record-keeping skills.
• Experience in maintaining accurate records and databases.
• Excellent communication and interpersonal skills.
• Ability to handle multiple priorities and meet deadlines.
• Proficient in IT, including Microsoft Office applications.
• Experience in engaging with internal and external stakeholders.
• Ability to work collaboratively within a team.
• Experience in managing vehicle, fleet, or lease schemes.
• Experience supporting senior managers or leadership teams.
• Familiarity with committee administration.
• Experience in raising purchase orders and processing invoices.
• Background in public sector or local government roles.

Responsibilities

• Oversee the administration of YPO's company car and lease vehicle schemes.
• Coordinate the ordering and allocation of vehicles.
• Ensure vehicle records and documentation are accurately maintained.
• Manage: Insurance documentation, Service schedules, Driver training records, Accident reports, Fleet compliance requirements.
• Communicate with suppliers, leasing companies, and internal stakeholders.
• Organize and manage business travel arrangements.
• Process and raise purchase orders.
• Assist with meeting administration and coordination.
• Maintain precise records and filing systems.
• Aid in document preparation and distribution.
• Contribute to process improvements and service efficiency enhancements.
• Provide administrative assistance to Committee Services and support diary management for the Senior Leadership Team.
• Arrange meetings and prepare necessary documentation.
• Record meeting actions and ensure follow-up tasks are completed.
• Collaborate with officers, elected members, and key stakeholders.
• Develop effective working relationships with internal colleagues, Senior Managers, Suppliers, Elected Members, External Stakeholders.
• Address inquiries professionally and promptly.

Skills

Administration

Organizational skills

Attention to detail

Record-keeping

Communication

Stakeholder management

IT proficiency

Fleet experience

Committee administration

Team player

Tools

Microsoft Office

Job description

Wakefield, United Kingdom | Posted on 24/09/2026

• Industry Business & Professional Services


• City Wakefield


• Province West Yorkshire


• Country United Kingdom


• Postal Code WF1

About Us

At Civic Recruitment and Limited, we know that individuals are more than just fixed expenses; they are the cornerstone of every thriving organisation. That’s why we are passionate about transforming recruitment in the public and private sectors.

In the modern job market, organisations in both public and private sectors face significant workforce challenges. Public sector entities, such as local councils and central government departments, often struggle with lengthy recruitment processes, limited access to qualified candidates, and stringent budgetary and regulatory constraints. Private sector businesses, on the other hand, encounter high turnover rates, difficulties managing a mix of permanent and temporary staff, and challenges in sourcing specialised talent for niche industries. These sector-specific obstacles, coupled with the universal complexities of payroll management, create a pressing need for efficient workforce solutions.

Civic Recruitment Limited addresses these challenges with innovative recruitment and payroll solutions tailored for diverse organisational needs. Recognising the critical hurdles organisations face, the company leverages its expertise to streamline processes, reduce recruitment times, and alleviate administrative burdens. With an extensive database of over 1 million pre-screened candidates, Civic Recruitment Limited is well-positioned to cater to the specific needs of both public and private sectors.

Job Description

Business Services Officer – 3 Month Contract

Location: 41 Kenmore Road, Industrial Park, Wakefield, West Yorkshire, WF2 0XE

Contract: 3 Month Contract

Summary

YPO is in search of a proactive and detail-oriented Business Services Officer to join our team on a temporary basis. This role is crucial for providing comprehensive administrative support across Business Services and Committee Services. The position involves managing YPO's company car and lease vehicle schemes, along with offering general business support such as organising travel, handling purchase orders, managing meetings, maintaining records, and assisting senior leadership. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to juggle multiple tasks efficiently within a collaborative team setting.

Responsibilities

Fleet & Vehicle Administration

• Oversee the administration of YPO's company car and lease vehicle schemes.


• Coordinate the ordering and allocation of vehicles.


• Ensure vehicle records and documentation are accurately maintained.


• Manage:
  
  
  
  • Insurance documentation
  
  
  • Service schedules
  
  
  • Driver training records
  
  
  • Accident reports
  
  
  • Fleet compliance requirements
  
  
  
  


• Communicate with suppliers, leasing companies, and internal stakeholders.

Business Support

• Organize and manage business travel arrangements.


• Process and raise purchase orders.


• Assist with meeting administration and coordination.


• Maintain precise records and filing systems.


• Aid in document preparation and distribution.


• Contribute to process improvements and service efficiency enhancements.

Committee & Leadership Support

• Provide administrative assistance to Committee Services.


• Support diary management for the Senior Leadership Team.


• Arrange meetings and prepare necessary documentation.


• Record meeting actions and ensure follow-up tasks are completed.


• Collaborate with officers, elected members, and key stakeholders.

Stakeholder Management

• Develop effective working relationships with:
  
  
  
  • Internal colleagues
  
  
  • Senior Managers
  
  
  • Suppliers
  
  
  • Elected Members
  
  
  • External Stakeholders
  
  
  
  


• Address inquiries professionally and promptly.

Requirements

Requirements:

• Proven experience in administrative or business support roles.


• Strong organizational and time management capabilities.


• Exceptional attention to detail and record-keeping skills.


• Experience in maintaining accurate records and databases.


• Excellent communication and interpersonal skills.


• Ability to handle multiple priorities and meet deadlines.


• Proficient in IT, including Microsoft Office applications.


• Experience in engaging with internal and external stakeholders.


• Ability to work collaboratively within a team.


• Experience in managing vehicle, fleet, or lease schemes.


• Experience supporting senior managers or leadership teams.


• Familiarity with committee administration.


• Experience in raising purchase orders and processing invoices.


• Background in public sector or local government roles.

What's on Offer?

• 3 Month Contract


• Location: Wakefield, WF2 0XE


• Bi-weekly Pay


• A diverse administrative role with responsibilities across fleet, committee, and business support functions.


• Opportunity to work in a supportive and professional team environment.


• Exposure to senior leadership and corporate support activities.

Ideal for candidates with experience as a Business Services Officer, Business Support Officer, Administrative Officer, Fleet Administrator, Committee Services Officer, Executive Assistant, Senior Administrator, or Corporate Support Officer.