Business Operations & Project Administrator

DJ MacCormick Contractors Pty Ltd; Perth; On-site; AUD 75,000 - 95,000; Full time

Benefits offered by this job

Permanent full-time position

Career growth opportunities

Strong team culture

Job summary

DJ MacCormick Contractors Pty Ltd, a recognised leader in microtunnelling and infrastructure delivery in Australia, is seeking a Business Operations & Project Administrator based in Maddington, WA. The role spans project administration, business operations, accounts payable, onboarding and compliance, offering variety and a path to future leadership within a specialist contractor.

You will support the Project Manager, operations teams and senior management, handling onboarding, records, document

Qualifications

• Experience in administration, project administration or business support.
• Experience coordinating employee onboarding, inductions and workforce mobilisation.
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication skills.
• Intermediate to advanced Microsoft Office skills.
• Experience with accounts payable processes.
• Ability to manage multiple priorities and deadlines.
• A proactive approach and willingness to assist across various areas of the business.
• The ability to work independently and as part of a team.

Responsibilities

• Coordinate and manage new employee onboarding, inductions and mobilisation requirements.
• Maintain personnel records, licences, qualifications and training registers.
• Project administration and document control.
• Process purchase orders, invoices and accounts payable documentation.
• Review and process weekly timesheets for submission to payroll.
• Coordinate travel and accommodation arrangements for project personnel.
• Maintain company databases, registers and business records.
• Assist with fleet, plant and equipment administration.
• Support compliance, quality and HSEQ documentation requirements.
• Monitor employee certifications, training and competency requirements.
• Provide general office administration and operational support.
• Assist management with continuous improvement initiatives and business reporting.

Skills

Administration

Accounts payable

Onboarding

Organization

Communication

MS Office

Tools

Sage

Syrinx

Microsoft Office

Job description

Business Operations & Project Administrator

DJ MacCormick Contractors is a recognised leader in microtunnelling and infrastructure delivery across Australia. With more than 40 years of specialist experience and multiple industry awards, we are committed to excellence, safety and innovation on every project.

We are seeking an experienced and motivated Business Operations & Project Administrator to join our team based in Maddington, WA.

This is a diverse and rewarding role providing support across project administration, business operations, accounts payable, workforce onboarding and compliance functions. The position offers variety, responsibility, and the opportunity to become an integral part of a specialist infrastructure contractor.

About the Role

Working closely with the Project Manager, operational teams and senior management, you will play a key role in supporting the day-to-day administration and operational requirements of the business.

Key Responsibilities

Coordinate and manage new employee onboarding, inductions and mobilisation requirements

Maintain personnel records, licences, qualifications and training registers

Project administration and document control

Process purchase orders, invoices and accounts payable documentation

Review and process weekly timesheets for submission to payroll

Coordinate travel and accommodation arrangements for project personnel

Maintain company databases, registers and business records

Assist with fleet, plant and equipment administration

Support compliance, quality and HSEQ documentation requirements

Monitor employee certifications, training and competency requirements

Provide general office administration and operational support

Assist management with continuous improvement initiatives and business reporting

About You

To be successful in this role, you will possess:

Previous experience in administration, project administration or business support

Experience coordinating employee onboarding, inductions and workforce mobilisation

Strong organisational skills and attention to detail

Excellent written and verbal communication skills

Intermediate to advanced Microsoft Office skills

Experience with accounts payable processes

The ability to manage multiple priorities and deadlines

A proactive approach and willingness to assist across various areas of the business

The ability to work independently and as part of a team

Highly Regarded

Experience within civil construction, infrastructure, utilities, transport or mining industries

Experience maintaining training matrices and compliance registers

Experience with fleet, plant and equipment administration

Exposure to HSEQ, quality or business management systems

Previous experience using Sage accounting software

Previous experience using Syrinx plant and asset management software

What We Offer

Permanent full-time position based in Maddington

Diverse role with exposure across multiple business functions

Supportive and experienced management team

Opportunity for long-term career growth and development

Excellent team culture within a well-established WA contractor

Competitive remuneration based on skills and experience

If you enjoy variety, thrive in a fast-paced environment and are looking for a role that combines project support, business operations and compliance administration, we would love to hear from you.

Due to the high volume of applications received, only shortlisted applicants will be contacted. We thank all applicants for considering DJ MacCormick Contractors as a potential employer.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?
• What's your expected annual base salary?
• How many years' experience do you have as a project administrator?
• How much notice are you required to give your current employer?
• Do you have experience working on civil infrastructure projects?
• Do you have experience using Accounting Software?
• Do you have experience using Fleet Management Systems?
• Are you familiar with the Health, Safety, Environment and Quality (HSEQ) standards?
• Which of the following Microsoft Office products are you experienced with?
• How many years of accounts payable experience do you have?