Business Operations Coordinator

Greenroom Robotics Pty; Sydney; Vor Ort; AUD 70.000 - 90.000; Vollzeit

Benefits dieser Stelle

Company bonus

4 weeks paid annual leave

Zusammenfassung

Greenroom Robotics, an Australian deep technology company building autonomous systems for the maritime domain, seeks a Business Operations Coordinator to provide cross-functional support across finance, HR, compliance and office operations. The role is permanent, hands-on and varied, with forecasted travel and a focus on maintaining robust processes.

You will contribute to payroll and bookkeeping, contract administration, onboarding and Fair Work compliance while coordinating workforce planning

Qualifikationen

• 2 to 4 years of experience in business services, operations coordination or executive support.
• Experience juggling functions across finance, HR, facilities and compliance.
• Familiarity with Australian Fair Work compliance and employment contracts.
• Strong written communication and document management skills.
• Tertiary qualification in business administration, HR or related field preferred.
• Experience with Xero or comparable finance platform highly regarded.
• Exposure to Defence Industry Security Program or regulated industries advantageous.
• Eligible for full-time work in Australia and able to undergo background checks.

Aufgaben

• Provide finance and bookkeeping support, including accounts payable, bank reconciliations and financial reporting.
• Manage commercial administration, including invoicing, purchase orders, contract register maintenance and subcontractor compliance tracking.
• Support human resources processes, including recruitment coordination, employment contracts, onboarding and Fair Work compliance.
• Support workforce planning, including resource forecasting, performance cycle coordination and Employment Hero system management.
• Look after general administration, including policy maintenance, facilities coordination and organisational reporting.
• Coordinate company travel bookings and expenditure.
• Administer the Defence Industry Security Program compliance.
• Support occupational health and safety and regulatory compliance, including insurance administration.

Kenntnisse

Finance administration

HR processes

Compliance management

Office operations

Communication

Ausbildung

Business administration degree

HR-related qualification

Tools

Xero

Employment Hero

Jobbeschreibung

Greenroom Robotics is seeking an experienced, highly organised Business Operations Coordinator to support the leadership team on a permanent basis. You will support across finance administration, human resources processes, compliance documentation, travel coordination and office operations. The role is broad, hands on and genuinely varied.

Key responsibilities

Provide finance and bookkeeping support, including accounts payable, bank reconciliations and financial reporting

Manage commercial administration, including invoicing, purchase orders, contract register maintenance and subcontractor compliance tracking

Support human resources processes, including recruitment coordination, employment contracts, onboarding and Fair Work compliance

Support workforce planning, including resource forecasting, performance cycle coordination and Employment Hero system management

Look after general administration, including policy maintenance, facilities coordination and organisational reporting

Coordinate company travel bookings and expenditure

Administer the company's Defence Industry Security Program compliance

Support occupational health and safety and regulatory compliance, including insurance administration

About you

2 to 4 years of experience in a business services, operations coordination or executive support role

The ability to juggle multiple functions across finance, human resources, facilities and compliance

Familiarity with employment contracts and Fair Work compliance in an Australian context

Strong written communication and document management skills

Comfort working in a compliance conscious environment

A tertiary qualification in business administration, human resources or a related field is preferred

Experience with Xero or a comparable finance or administration platform would be highly regarded

Exposure to the Defence Industry Security Program, certified management systems or regulated industries would be highly regarded

Ability to work full-time in Australia

Eligible for membership under the Defence Industry Security Program and willing to undergo a background check

Competitive base salary, plus eligibility for the company bonus

4 weeks paid annual leave plus public holidays

About us

Greenroom Robotics is an Australian deep technology company building autonomous systems for the maritime domain. Headquartered in Fremantle with offices in Sydney and Houston, we work across defence, commercial and government sectors to deliver world class autonomous maritime capability.