Building Contracts Administration - Quality Trading Company Pty Ltd

Quality Trading Company Pty Ltd; Sydney; On-site; AUD 140,000 - 160,000; Full time

Job summary

Quality Trading Pty Ltd, a NSW construction business, is hiring a Contract Administrator for a full-time role in Sydney. The position covers contract preparation, review, negotiation, and administration across suppliers, customers and internal teams, with a 38-hour work week and a salary of AUD 140,000–AUD 160,000 per year plus super.

The role requires 2–3 years of related experience, a degree in construction management or related fields, and strong negotiation and organizational skills.

Qualifications

• 2-3 years proven experience as a Project/Contract Administrator
• Degree in Construction Management or related fields
• Strong negotiation, communication, organizational and problem-solving skills
• Ability to interpret contract terms, monitor compliance and manage multiple deadlines
• Proficiency in Microsoft Office and contract management systems

Responsibilities

• Prepare, review, interpret, negotiate and maintain contracts, supply agreements, purchase orders and service agreements
• Coordinate contract approvals, execution, renewals, extensions, amendments and variations
• Monitor contractual obligations, delivery schedules, pricing, payment terms and performance requirements
• Liaise with suppliers, customers, contractors, management and internal departments to clarify contract terms and resolve issues
• Review quotations, invoices, purchase orders and supporting documents to ensure consistency with agreed contractual terms
• Prepare and coordinate procurement and supply arrangements, including supplier performance, order fulfilment and delivery requirements
• Identify contractual risks, discrepancies, non-compliance and potential disputes, escalating complex matters to management or legal advisers
• Maintain contract registers, correspondence, approvals and supporting documentation in accordance with company procedures
• Monitor contract values, financial commitments, variations, outstanding payments and other commercial obligations in coordination with the accounts department
• Assess the administrative and commercial implications of proposed variations
• Forecast jobs and ensure project is completed within Budget
• Prepare periodic reports on contract status, financial commitments, outstanding matters and upcoming renewals
• Prepare contract summaries, status reports, commercial correspondence and management reports
• Assist with resolving contractual disputes, complaints, delays and performance issues
• Ensure proper contract close-out, completion of outstanding obligations and maintenance of accurate records
• Support internal audits, compliance reviews and continuous improvement of contract administration procedures

Skills

Contract administration

Negotiation

Communication

Microsoft Office

Education

Degree in Construction management

Tools

MS Office Suite

Contract management systems

Job description

Position: Contract Administrator

Position Type: Full Time

Salary: $140,000 - $160,000 p/a plus Super

Employer Name: Quality Trading Pty Ltd

A.B.N. 47 611 456 832

Job Location: 108 Silverwater Road, Silverwater, NSW, 2128, AUSTRALIA

Advertising Period: 28 days - 19 Oct 2026 > 16 Nov 2026

Summary

Our client, QUALITY TRADING Pty Ltd, is a construction business operating across NSW. QUALITY TRADING Pty Ltd is expanding and looking for a skilled and fully qualified Contract Administrator to join their team. This is a Full-time position with 38-hour basic weeks.

The typical job responsibilities will include, but are not limited to the following:

• Prepare, review, interpret, negotiate and maintain contracts, supply agreements, purchase orders and service agreements.
• Coordinate contract approvals, execution, renewals, extensions, amendments and variations.
• Monitor contractual obligations, delivery schedules, pricing, payment terms and performance requirements.
• Liaise with suppliers, customers, contractors, management and internal departments to clarify contract terms and resolve issues.
• Review quotations, invoices, purchase orders and supporting documents to ensure consistency with agreed contractual terms.
• Prepare and coordinate procurement and supply arrangements, including supplier performance, order fulfilment and delivery requirements.
• Identify contractual risks, discrepancies, non-compliance and potential disputes, escalating complex matters to management or legal advisers.
• Maintain contract registers, correspondence, approvals and supporting documentation in accordance with company procedures.
• Monitor contract values, financial commitments, variations, outstanding payments and other commercial obligations in coordination with the accounts department.
• Assess the administrative and commercial implications of proposed variations.
• Forecast jobs and ensure project is completed within Budget
• Prepare periodic reports on contract status, financial commitments, outstanding matters and upcoming renewals.
• Prepare contract summaries, status reports, commercial correspondence and management reports.
• Assist with resolving contractual disputes, complaints, delays and performance issues.
• Ensure proper contract close-out, completion of outstanding obligations and maintenance of accurate records.
• Support internal audits, compliance reviews and continuous improvement of contract administration procedures.

Applicants must meet the following minimum requirements to be considered for the role:

• 2-3 years proven experience as a Project / Contract Administrator
• Degree in Construction management or related fields. Business, Finance, Commerce and related fields are acceptable.
• Strong negotiation, communication, organizational and problem-solving skills.
• Ability to interpret contract terms, monitor compliance and manage multiple deadlines.
• Proficiency in Microsoft Office and contract management systems.
• Ability to prepare reports, maintain registers and coordinate multiple contracts.

Due to the volume of applicants, only those meeting the minimum standards will be considered and only successful applicants will be contacted. Thank you for your interest in the role.