Senior Construction Contract Administrator (Full-Time)

JobSource; Sydney; On-site; AUD 140,000 - 160,000; Full time

Job summary

Quality Trading Pty Ltd in NSW is seeking a Contract Administrator to join their construction team on a full-time basis. You will prepare, review and negotiate contracts, manage supplier relationships and coordinate variations and approvals across projects to keep work on schedule.

The role requires 2–3 years of relevant experience and a degree in Construction Management or a related field, plus strong negotiation and MS Office skills to maintain accurate contract records and reporting.

Qualifications

• 2–3 years proven experience as a Project/Contract Administrator
• Degree in Construction management or related fields
• Proficiency in MS Office and contract management systems

Responsibilities

• Prepare, review, interpret, negotiate and maintain contracts, supply agreements, purchase orders and service agreements.
• Coordinate contract approvals, execution, renewals, extensions, amendments and variations.
• Monitor contractual obligations, delivery schedules, pricing, payment terms and performance requirements.
• Liaise with suppliers, customers, contractors, management and internal departments to clarify contract terms and resolve issues.
• Review quotations, invoices, purchase orders and supporting documents to ensure consistency with agreed contractual terms.
• Prepare and coordinate procurement and supply arrangements, including supplier performance, order fulfilment and delivery requirements.
• Identify contractual risks, discrepancies, non-compliance and potential disputes, escalating complex matters to management or legal advisers.
• Maintain contract registers, correspondence, approvals and supporting documentation in accordance with company procedures.
• Monitor contract values, financial commitments, variations, outstanding payments and other commercial obligations in coordination with the accounts department.
• Assess the administrative and commercial implications of proposed variations.
• Forecast jobs and ensure project is completed within Budget
• Prepare periodic reports on contract status, financial commitments, outstanding matters and upcoming renewals.
• Prepare contract summaries, status reports, commercial correspondence and management reports.
• Assist with resolving contractual disputes, complaints, delays and performance issues.
• Ensure proper contract close-out, completion of outstanding obligations and maintenance of accurate records.
• Support internal audits, compliance reviews and continuous improvement of contract administration procedures.

Skills

Negotiation

Communication

Organizational skills

Problem-solving

Microsoft Office

Contract management

Education

Construction management degree

Job description

Quality Trading Pty Ltd in NSW is seeking a Contract Administrator to join their construction team on a full-time basis. You will prepare, review and negotiate contracts, manage supplier relationships and coordinate variations and approvals across projects to keep work on schedule.

The role requires 2–3 years of relevant experience and a degree in Construction Management or a related field, plus strong negotiation and MS Office skills to maintain accurate contract records and reporting.