Brisbane Project Coordinator – Proposals & Admin

WT Partnership; Brisbane; On-site; AUD 48,000 - 60,000; Full time

Benefits offered by this job

Riverside office

Flexible working

Job summary

WT Partnership in Brisbane is seeking an organised administrative professional to support Directors and the associated team. You will help develop, write, and coordinate proposals and submissions, ensuring alignment with client requirements and WT branding.

Responsibilities include gathering information from stakeholders, editing and proofreading documents, collaborating with the marketing team on collateral, and maintaining data integrity in the document management system.

Qualifications

• Experience in administrative, project coordination, or assistant roles within professional services or construction-related environments.
• Experience supporting Directors and senior leaders.
• Experience producing or assisting with proposals, tenders, or submissions, including drafting content, formatting, and document coordination.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) with strong formatting and document management.
• Strong writing, editing, and proofreading skills with ability to tailor content to client needs and maintain consistent tone.

Responsibilities

• Assist in development, writing, and coordination of proposals, tenders, and submissions to align with client requirements and WT branding.
• Support team members in drafting content including executive summaries, project narratives, and technical responses.
• Gather and consolidate information from stakeholders to ensure complete, accurate, and timely delivery of proposals.
• Collaborate with marketing to incorporate marketing collateral into proposals (capability statements, business cases).
• Edit and proofread proposal documents for consistency, clarity, and professionalism.
• Update and ensure client data integrity in the Document Management System; ensure new projects are set up properly.
• Apply WT branding, formatting, fields, and styles across documents.
• Generate reports such as financial verification, tax depreciation, and proposals in a timely manner.
• Ensure document accuracy and quality; assist in invoicing and communicating with clients.

Skills

Strong communication

MS Office proficiency

Writing/editing

Organisational skills

Attention to detail

Project coordination

Tools

Adobe Creative Suite

Microsoft Project

Job description

WT Partnership in Brisbane is seeking an organised administrative professional to support Directors and the associated team. You will help develop, write, and coordinate proposals and submissions, ensuring alignment with client requirements and WT branding.

Responsibilities include gathering information from stakeholders, editing and proofreading documents, collaborating with the marketing team on collateral, and maintaining data integrity in the document management system.