Boat Show Operations Coordinator: On-Site Planning

Informa; Sydney; Sur place; AUD 60 000 - 90 000; Plein temps

Avantages offerts par ce poste

Flexible hours

Remote work options

Volunteer days

Career development

Global collaboration

Wellbeing support

Résumé du poste

Informa, a global events and information company, seeks an Event Operations Coordinator to support the Australian International Boat Show (AIBS). The role is based at the 24 York Street office in Sydney, combining hands-on event delivery with rigorous administrative duties to ensure a safe, well-organised show.

The successful candidate will manage planning, documentation, exhibitor communications and site logistics, while ensuring WHS compliance and efficient on-site execution under tight

Qualifications

• Proficient with MS Word, Excel and Outlook; Salesforce exposure is beneficial.
• Autocad experience or willingness to complete a short course is required.
• Strong relationship-building and listening skills.
• Attention to detail and a methodical approach to work in a busy environment.
• Excellent written and verbal communication abilities.
• Able to multitask and prioritise under pressure.
• Knowledge of WHS requirements for exhibitions is preferred.
• Customer-service orientation with practical problem-solving abilities.

Responsabilités

• Assist with office-based operational planning, schedules, processes and documentation for AIBS and related functions.
• Communicate with exhibitors and contractors about space options, bookings, requirements and deadlines.
• Prepare, maintain and update WHS plans, risk documentation and contractor records.
• Attend site meetings, inspections and venue briefings to support operations.
• Support floor plans, marina plans, access, logistics, signage, security and dismantling coordination.
• Assist with event orders, service schedules, permits and contractor deliverables.
• Deliver on-site operational functions per the approved plan and timelines.
• Monitor adherence to WHS policies and escalate unsafe activity as needed.
• Respond to exhibitor enquiries within service timeframes and provide accurate guidance.
• Direct visitors at information desks, accreditation and wayfinding as required.
• Maintain clear operational records, checklists and post-event findings.
• Contribute to debriefs and continuous improvement for subsequent events.

Connaissances

MS Excel

MS Word

Outlook

Salesforce exposure

Multitasking

Communication skills

Outils

Autocad

Description du poste

Informa, a global events and information company, seeks an Event Operations Coordinator to support the Australian International Boat Show (AIBS). The role is based at the 24 York Street office in Sydney, combining hands-on event delivery with rigorous administrative duties to ensure a safe, well-organised show.

The successful candidate will manage planning, documentation, exhibitor communications and site logistics, while ensuring WHS compliance and efficient on-site execution under tight