Board & Governance Assistant Secretary

Firmus Technologies Pty Ltd.; Sydney; On-site; AUD 120,000 - 160,000; Full time

Job summary

Firmus Technologies Pty Ltd is seeking an experienced Assistant Company Secretary to support governance across the firm's group entities. The role reports to the Deputy Company Secretary and supports the Board, committees, and executive leadership to ensure an effective governance framework aligned with strategic objectives.

Ideal candidates will have strong governance expertise, attention to detail, and stakeholder‑management skills, with experience in Australian and international corporate

Qualifications

• Minimum 7 years' relevant governance, company secretarial or legal experience.
• Experience in listed company, large private company, professional services firm or corporate governance environment.
• Strong knowledge of the Corporations Act, ASX Listing Rules and ASX Corporate Governance Polciies
• Demonstrated experience supporting Boards, Board Committees and senior executives.
• Experience managing subsidiary governance programs and corporate structures across multiple jurisdictions.
• Excellent drafting, communication and minute‑taking skills.
• Strong organisational skills with the ability to manage multiple priorities and competing deadlines.
• High attention to detail, sound judgment and a proactive approach to problem solving.
• Experience supporting an ASX‑listed company or an organisation preparing for a public listing.
• Experience working across Australian and international corporate structures.

Responsibilities

• Continuous disclosure and market disclosure governance.
• Board and Board Committee governance and administration.
• Preparation and management of Board and Committee meetings.
• Minute taking and action tracking.
• ASX Listing Rules and Corporations Act compliance.
• Subsidiary governance and entity management.
• Management of offshore entities and corporate records.
• ASIC, ASX and regulatory filings.
• Shareholder registry management.

Skills

Governance

Board governance

Minute taking

Drafting

Stakeholder management

Multijurisdictional governance

Organisational skills

Attention to detail

Public listing

ASX knowledge

Education

Bachelor's degree in Law, Governance or related

Governance Institute of Australia or AICD qualifications

Legal qualification and admission to practice desirable

Job description

Firmus Technologies Pty Ltd is seeking an experienced Assistant Company Secretary to support governance across the firm's group entities. The role reports to the Deputy Company Secretary and supports the Board, committees, and executive leadership to ensure an effective governance framework aligned with strategic objectives.

Ideal candidates will have strong governance expertise, attention to detail, and stakeholder‑management skills, with experience in Australian and international corporate