Assistant Company Secretary — Board Governance & Compliance

Matchbox; Sydney; On-site; AUD 90,000 - 130,000; Full time

Job summary

Firmus Technologies is seeking an Assistant Company Secretary to support governance across the group. Based in Sydney or Singapore, you will report to the Deputy Company Secretary and enable board processes, disclosures and compliance across jurisdictions.

You will work closely with directors and executives, manage subsidiary governance, ensure alignment with ASX/Corporations Act, and contribute to a high-growth AI infrastructure company at the forefront of the industry.

Qualifications

• Minimum 7 years' governance, company secretarial or legal experience.
• Experience with listed or large private companies and governance environments.
• Strong knowledge of the Corporations Act, ASX Listing Rules and governance policies.
• Demonstrated experience supporting Boards, Board Committees and senior executives.
• Experience managing subsidiary governance programs across multiple jurisdictions.
• Excellent drafting, communication and minute-taking skills.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• High attention to detail and proactive problem solving.

Responsibilities

• Continuous disclosure and market disclosure governance.
• Board and Board Committee governance and administration.
• Preparation and management of Board and Committee meetings.
• Minute taking and action tracking.
• ASX Listing Rules and Corporations Act compliance.
• Subsidiary governance and entity management.
• Management of offshore entities and corporate records.
• ASIC, ASX and regulatory filings.
• Shareholder registry management.

Skills

Governance expertise

Board support

Minute taking

Stakeholder management

Regulatory knowledge

Communication

Attention to detail

Education

Bachelor's degree in Law or Governance

Governance qualifications (GIA/AICD) preferred

Legal qualification desirable

Job description

Firmus Technologies is seeking an Assistant Company Secretary to support governance across the group. Based in Sydney or Singapore, you will report to the Deputy Company Secretary and enable board processes, disclosures and compliance across jurisdictions.

You will work closely with directors and executives, manage subsidiary governance, ensure alignment with ASX/Corporations Act, and contribute to a high-growth AI infrastructure company at the forefront of the industry.