Assistant Company Secretary - ASX Listed Fund Manager

Greenfields Executive Recruitment & Search; Sydney; On-site; AUD 110,000 - 170,000; Full time

Job summary

Greenfields Executive Recruitment & Search is seeking an experienced Assistant Company Secretary to join the Legal and Company Secretariat team for a leading ASX-listed investment and funds management group in Sydney.

You will work closely with the General Counsel and Company Secretary, support boards, committees, regulatory filings, and governance across multiple entities, with exposure to annual reports, AGMs and governance policies.

Qualifications

• 6+ years corporate secretariat experience.
• Experience supporting an ASX-listed organisation.
• Understanding of Corporations Act, ASX Listing Rules and governance requirements.
• Exposure to funds management or managed investment schemes is advantageous.
• Governance qualifications completed or underway will be well regarded.

Responsibilities

• Prepare and coordinate Board and Committee meetings, agendas and papers.
• Draft high-quality Board and Committee minutes.
• Manage annual Board calendars, workplans and action items.
• Support ASX Listing Rule and continuous disclosure obligations.
• Maintain statutory registers and corporate records across entities.
• Assist with AGMs, Corporate Governance Statements and governance disclosures.
• Support governance policy reviews and director education.

Skills

Board governance

Minutes drafting

Stakeholder engagement

Attention to detail

Education

Tertiary degree in law/commerce/governance

Governance qualifications (GIA)

Tools

ASX Listing Rules

Corporations Act knowledge

Job description

An excellent opportunity has arisen for an experienced Assistant Company Secretary to join the Legal and Company Secretariat team of an established ASX-listed investment and funds management group. Working closely with the General Counsel and Company Secretary, you will support a sophisticated governance environment spanning an ASX-listed entity, responsible entities, managed investment schemes and a broader portfolio of listed and unlisted entities.

This is a broad, hands-on role offering genuine exposure to Boards, Committees and senior executives, with responsibility across listed company governance, corporate secretariat, regulatory compliance and funds governance.

The Role

Key responsibilities will include:

• Preparing and coordinating Board and Committee meetings, agendas and papers
• Attending meetings and drafting high-quality Board and Committee minutes
• Managing annual Board and Committee calendars, workplans and action items
• Acting as a key liaison between the Secretariat, senior management and business stakeholders
• Supporting ASX Listing Rule and continuous disclosure obligations, including ASX announcements and lodgements
• Managing ASIC statutory compliance, corporate records and regulatory filings
• Supporting governance requirements across responsible entities, trusts and managed investment schemes
• Maintaining statutory registers and corporate structure records across a complex group of entities
• Supporting the review and administration of corporate governance policies, charters and delegations
• Managing directors' interests, declarations and securities trading records
• Assisting with Annual Reports, Corporate Governance Statements and related governance disclosures
• Supporting the preparation and delivery of AGMs and other securityholder meetings
• Assisting with director induction, education and Board performance review processes
• Identifying opportunities to continuously improve governance systems, processes and practices

About You

You will ideally bring:

• Approximately six or more years' corporate secretariat experience
• Demonstrated experience supporting an ASX-listed organisation
• Strong Board and Committee governance experience, including drafting formal minutes
• A sound understanding of the Corporations Act, ASX Listing Rules and contemporary corporate governance requirements
• Exposure to funds management, financial services, real estate investment management or managed investment schemes will be highly regarded
• Experience working with responsible entity, trustee or fund structures would be advantageous
• Tertiary qualifications in law, commerce, governance or a related discipline
• Governance Institute of Australia qualifications, completed or underway, will be well regarded
• Confidence engaging directly with non-executive directors, executives and senior stakeholders
• Strong attention to detail, judgement and organisational capability
• The ability to manage competing deadlines across multiple Board and regulatory calendars

You will be a polished and commercially minded governance professional who enjoys operating close to the Board and senior leadership team while remaining comfortable with the detail and execution required of a high-performing Secretariat function.

The Opportunity

This role offers the opportunity to join a highly regarded organisation with a sophisticated listed and funds governance environment. It will suit an Assistant Company Secretary looking for broad exposure, meaningful Board interaction and the opportunity to continue developing within a complex corporate governance function.