Assistant Company Secretary

Firmus Technologies Pty Ltd.; Sydney; On-site; AUD 180,000 - 240,000; Full time

Job summary

Firmus Technologies is seeking an experienced Assistant Company Secretary to join the Legal and Governance team in Sydney. You will support governance across Firmus and its group entities, reporting to the Deputy Company Secretary and assisting the board, committees and executives on disclosure, compliance and governance initiatives.

The role requires strong drafting, minute-taking and stakeholder management, with a track record in ASX-style governance and multi-jurisdictional governance

Qualifications

• 7+ years in governance, company secretarial or legal roles.
• Experience with listed companies or corporate governance environments.
• Knowledge of Corporations Act and ASX rules.

Responsibilities

• Support board and board committees and meetings.
• Manage continuous disclosure and regulatory filings.
• Oversee subsidiary governance and offshore entities.
• Prepare minutes and action tracking.

Skills

Governance

Board support

Stakeholder management

Minute-taking

Regulatory compliance

Education

Bachelor's degree in Law or Governance

Job description

Firmus Technologies is a global leader pioneering the development and operation of efficient AI infrastructure across Asia Pacific.

Founded in Australia in 2019, our mission is to create the most efficient AI infrastructure by combining cutting-edge technology with a steadfast commitment to sustainability.

At Firmus, we are unique in our approach. We design, build, and operate a new class of digital infrastructure – the AI Factory. Through our model-to-grid technology approach, we have pushed the boundaries of multi-generational liquid cooling systems, energy management, AI software orchestration, and construction. For our customers, this approach allows us to make every watt count and deliver low-cost AI tokens globally.

Firmus Technologies

Firmus Technologies is a global leader pioneering the development and operation of efficient AI infrastructure across Asia Pacific.

Founded in Australia in 2019, our mission is to create the most efficient AI infrastructure by combining cutting-edge technology with a steadfast commitment to sustainability.

At Firmus, we are unique in our approach. We design, build, and operate a new class of digital infrastructure – the AI Factory. Through our model-to-grid technology approach, we have pushed the boundaries of multi-generational liquid cooling systems, energy management, AI software orchestration, and construction. For our customers, this approach allows us to make every watt count and deliver low-cost AI tokens globally.

Firmus AI Cloud

Our large-scale GPU cloud platform, Firmus AI Cloud, is purpose-built to deliver energy-efficient AI compute at scale to customers.

It empowers developers, enterprises, educational institutions, and government users to train and deploy AI models with unmatched efficiency and cost savings. With an ever-growing suite of services and applications, we are committed to delivering a cloud experience that is market-leading, proprietary, and built to scale.

Why Firmus?

As an NVIDIA Cloud and Engineering partner in Asia Pacific, you will gain skills, experience, and exposure across the AI industry and be part of shaping what this industry looks like for decades to come.

We are founder-led, not a big corporate. Decisions happen fast, our leaders are accessible, and there's minimum bureaucracy between you and the work. Ownership comes early. Whatever your role, you will have a direct line to outcomes, helping shape how the business grows as we scale nationally across a long-term, large-scale roadmap.

Work alongside founders and experts in AI infrastructure, energy systems and next-generation compute.

What we build here has impact beyond the business. Our AI Factories are designed to operate as assets to the energy grid to actively strengthen the communities and regions they operate in rather than drawing from them.

Role Summary

The Assistant Company Secretary is a key member of the Legal and Governance team, responsible for supporting the delivery of best-practice corporate governance across Firmus and its group entities. Reporting to the Deputy Company Secretary, the role supports the Board, Board Committees and executive leadership team, helping to ensure the Company's governance framework remains effective, efficient and aligned with its strategic objectives.

Working closely with the Deputy Company Secretary, directors, executives and stakeholders across the business, the Assistant Company Secretary will support the management of continuous disclosure obligations, Board and Committee processes, subsidiary governance, corporate compliance and governance-related projects. The role will play an important part in maintaining compliance with applicable legal and regulatory requirements while supporting Firmus' continued growth across multiple jurisdictions.

The successful candidate will combine strong governance expertise with attention to detail, sound judgment and excellent stakeholder management skills. This is an opportunity to contribute to a high-growth business operating at the forefront of artificial intelligence, digital infrastructure and technology, while working closely with the Deputy Company Secretary, senior leadership and the Board on strategically important matters.

Key Responsibilities

• Continuous disclosure and market disclosure governance
• Board and Board Committee governance and administration
• Preparation and management of Board and Committee meetings
• Minute taking and action tracking
• ASX Listing Rules and Corporations Act compliance
• Subsidiary governance and entity management
• Management of offshore entities and corporate records
• ASIC, ASX and regulatory filings
• Shareholder registry management

Skills & Experience

• Minimum 7 years' relevant governance, company secretarial or legal experience.
• Experience gained in a listed company, large private company, professional services firm or corporate governance environment.
• Strong knowledge of the Corporations Act, ASX Listing Rules and ASX Corporate Governance Polciies
• Demonstrated experience supporting Boards, Board Committees and senior executives.
• Experience managing subsidiary governance programs and corporate structures across multiple jurisdictions.
• Excellent drafting, communication and minute-taking skills.
• Strong organisational skills with the ability to manage multiple priorities and competing deadlines.
• High attention to detail, sound judgment and a proactive approach to problem solving.

Desirable Experience

• Experience supporting an ASX-listed company or an organisation preparing for a public listing.
• Experience working across Australian and international corporate structures.

Qualifications

• Bachelor's degree in Law, Governance or a related discipline.
• Governance Institute of Australia or AICD qualifications (or equivalent) highly regarded.
• Legal qualification and admission to practice desirable.

Location & Reporting

• Location: Sydney, Australia or Singapore
• Reports to: Deputy Company Secretary

Employment Basis

Permanent full-time

Diversity

At Firmus, we are committed to building a diverse and inclusive workplace. We encourage applications from candidates of all backgrounds who are passionate about creating a more sustainable future through innovative engineering solutions.