Assistant Company Secretary — Board Governance & Compliance

Firmus; Sydney; On-site; AUD 120,000 - 180,000; Full time

Job summary

Firmus Technologies in Australia seeks an Assistant Company Secretary to strengthen governance across the group. You will support continuous disclosure, board processes, and subsidiary governance with a focus on accuracy, compliance, and stakeholder management.

Reporting to the Deputy Company Secretary, you'll work with senior leaders on high-impact governance projects across jurisdictions, helping Firmus scale responsibly as it grows.

Qualifications

• Minimum 7 years' governance, company secretarial or legal experience.
• Experience in listed or large private companies or professional services.
• Strong knowledge of Corporations Act, ASX Listing Rules and governance policies.
• Demonstrated experience supporting Boards, Board Committees and senior executives.
• Experience managing subsidiary governance programs across multiple jurisdictions.

Responsibilities

• Continuous disclosure governance and market disclosure management.
• Board and Board Committee governance and administration.
• Preparation and management of Board and Committee meetings.
• Minute taking and action tracking.
• ASX Listing Rules and Corporations Act compliance.
• Subsidiary governance and entity management across jurisdictions.
• Management of offshore entities and corporate records.
• ASIC, ASX and regulatory filings and shareholder registry management.

Skills

Governance experience

Board support

Minute-taking

Drafting & communication

Multijurisdiction governance

Education

Bachelor's degree in Law/ Governance

Governance qualifications (GAICD/ GIA)

Legal qualification and admission desirable

Job description

Firmus Technologies in Australia seeks an Assistant Company Secretary to strengthen governance across the group. You will support continuous disclosure, board processes, and subsidiary governance with a focus on accuracy, compliance, and stakeholder management.

Reporting to the Deputy Company Secretary, you'll work with senior leaders on high-impact governance projects across jurisdictions, helping Firmus scale responsibly as it grows.