Board & GM Assistant - Flexible, Remote Admin Support

Belong Blue Mountains Incorporated; Blaxland; Hybrid; AUD 65,000 - 75,000; Full time

Job summary

Belong Blue Mountains Incorporated in Blaxland NSW is seeking an Assistant to the Board and General Manager. You will coordinate Board meetings, prepare papers, take minutes and maintain confidential records while providing practical administrative support to the GM.

This hands-on role requires organisation, attention to detail and the ability to manage multiple tasks to deadlines. Experience in governance support for a not-for-profit is valued, with flexible work arrangements by agreement.

Qualifications

• Experience in administration, executive support or a similar coordination role.
• Experience scheduling meetings, preparing agendas and papers, and producing clear minutes.
• Experience maintaining confidential electronic records, registers and action lists.
• Strong written communication, spelling, grammar and document formatting skills.
• Good organisational skills and the ability to meet recurring deadlines and follow up agreed actions.
• Competence using Microsoft Word, Outlook, Teams and shared electronic filing systems.
• Professional judgement, discretion and respect for confidentiality.
• Ability to work independently within clear instructions and seek guidance when responsibilities or decisions are unclear.
• Commitment to Belong Blue Mountains’ values and community-focused purpose.
• Previous experience supporting a Board or General Manager in a community services or not-for-profit organisation is desirable but not essential.

Responsibilities

• Manage the annual schedule and administration of Board and relevant committee meetings in consultation with the General Manager and Board Chair.
• Organise meeting arrangements, invitations, attendance and associated administrative requirements.
• Prepare Board and relevant committee agendas in consultation with the General Manager and Board Chair and request reports and supporting information from relevant contributors.
• Attend Board and relevant committee meetings and prepare clear, accurate and objective minutes recording attendance, declared conflicts, decisions, resolutions and agreed actions.
• Maintain Board and General Manager action registers, monitor agreed actions and follow up action owners for progress updates.
• Maintain accurate, organised and confidential Board records, registers and approved documents in accordance with document control and record-retention practices.

Skills

Administration

Executive support

Meeting coordination

Minute taking

Record keeping

Confidentiality

Microsoft Word

Outlook

Teams

Tools

Electronic filing systems

Job description

Belong Blue Mountains Incorporated in Blaxland NSW is seeking an Assistant to the Board and General Manager. You will coordinate Board meetings, prepare papers, take minutes and maintain confidential records while providing practical administrative support to the GM.

This hands-on role requires organisation, attention to detail and the ability to manage multiple tasks to deadlines. Experience in governance support for a not-for-profit is valued, with flexible work arrangements by agreement.